Exhibitor Service Manual 2018

Exhibitor Essentials 

• Welcome 
• Boston Convention and Exhibition Center Information
  • ​Convention Center Map
• Contact Information
• ​Deadline Checklist
• Exhibit Hall Schedule
• Exhibiting Tips
• Hotel Shuttle Schedule
• Security Tips

Exhibitor Housing and Registration

• Exhibitor Housing:
  AABB has designated Experient as the only housing provider for the AABB Annual Meeting. There are fraudulent companies and organizations that will try to present themselves as official partners of AABB and offer you a potential room that might not be guaranteed or available. Should you be contacted by someone other than Experient or AABB, please let us know.
• Exhibitor Registration:
  All exhibiting companies should register their personnel in advance. You can register your booth staff in the Exhibitor Resource Center. Four complimentary “exhibit hall only” badges are provided for each 10 ’x10’ booth. One full meeting registration for the first 10’x10’ booth purchased will allow exhibitors into 2018 Annual Meeting educational programming. Requests for badges beyond the allocated limit will be an additional fee each. Payment must accompany the request. Exhibitors may pick up their badges onsite at exhibitor registration located in the convention center using a valid photo ID. Group collection of badges is not permitted.

Exhibitor Opportunities

• Complimentary Hall Day Pass Request Form –Due by Friday, September 14
• Exhibitor Meeting Rooms 
• Exhibitor VIP Pass Guidelines and Request Form- Due by Friday, September 14
• Marketing and Support Kit
• Pre-Meeting Mailing List Request Form
• Post – Meeting List Request Form
• Upgraded Exhibitor Listings

Exhibitor Policies

• Exhibitor Terms and Conditions
• Boston Convention and Exhibition Center Guidelines, Information and Regulations 
• Union Labor Jurisdictions

Exhibitor Resource Center

The Exhibitor Resource Center is your source for information as it relates to exhibiting at the expo and allows you single sign on access to the following: 

• My Account:
  Print your exhibit space account statement, see when the next payment is due, or make a payment online.  
• Exhibitor Listing – due by Tuesday, August 15 
• Exhibitor Form Submissions – due by Friday, September 14: 
  • On-Site Contact Form
  • Booth Rendering Submission Form – required by island booths 400 sq. ft. or larger
  • Rigging Approval Submission Form – required by island booths 400 sq. ft. or larger
  • Notification of Intent to Use an EAC/Non-Official Contractor Form
  • Photography/Video and Audio Recording Approval Form

Hotel, Registration and Ancillary Meetings

• Ancillary Meetings
• Exhibitor Housing
  • Hotel Shuttle Schedule
• Exhibitor Registration (badges)

Service Order Forms

• General Service Contractor – Freeman advanced deadline is Tuesday, September 18:
  • Freeman Online ordering 
  • Freeman Printable Forms
  • Quick Facts
  • Shipping Labels and Information
  • Booth Cleaning
• Audio Visual Services - Freeman AV - advance price deadline is Tuesday, September 18
• Boston Convention and Exhibition Center – advanced discount deadline is Monday, September 24:
  • Electric -BCEC provides the electric drop but it is necessary to obtain the labor and equipment to service your power from Freeman.
  • Internet and Telephone
  • Plumbing
  • Rigging/Hanging Signs
• Catering Services  - Levy Catering - discount deadline is Monday, September 24
• Floral – Convention Plant Design
• Insurance - Rainprotection
• Lead Retrieval Services - Experient - discount deadline is Wednesday, September 5 
• Photography – Med Meeting Images
• Security – RA Consulting - discount deadline Tuesday, September 18

Please direct any questions to:
Meghan Leahy, CFM
AABB Exposition Management
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA  22030
Phone:  703.654.6929
Email:  meghan.leahy@spargoinc.com