Exhibitor Service Manual

General Information

Exhibit Schedule 
Key Contacts
Deadline Checklist
Items Included with Exhibit Space
Rules and Regulations
Booth Layout/Height Regulations
Security Tips 
Company Listing Upgrade
Photography Policy 

Service Order Forms

Freeman Services - General Service Contractor
(show services including carpet, tables, chairs, shipping, cleaning, and more)

Order by Fax/Email     Order Online
EAC Form (Login to your Exhibitor Portal, Click on Custom Forms)

Booth Catering
Lead Retrieval
Booth Photography


Shipping Information

Shipping Addresses
Shipping Labels
Outbound Shipping
Cart Service
New Orleans Labor Jurisdictions


Show Management Requirements

Show Management requires that each exhibitor submits the following items:

Onsite Contact Information (required for everyone)

Specialty Display Notifications (if relevant)
This form is for those exhibitors displaying vehicles and non-standard displays

To submit these forms, please log-in to the exhibitor portal with the password you received in your exhibit space confirmation email.  If you need help retrieving your password, please contact Lauren.Turosik@spargoinc.com 


Official Service Contractors

As you plan for the AGU 2017 Fall Meeting, you may receive solicitations from publications and vendors that are not affiliated with AGU 2017, American Geophysical Union, SPARGO, Inc. or any contracted organization therin. Please be advised that AGU does not sell exhibitor lists or contact information to anyone. This information is securely provided to AGU Official Contractors to inform exhibitors of show related services. Solicitations from unofficial vendors are often the result of obtaining public information from the Internet. AGU partners with select vendors to produce our premiere conference and expo and can intervene on your behalf if any customer service issues arise.

List of official contractors:

  • SPARGO, Inc. (Exhibit Sales, Management, Registration, Housing and Lead Retrieval)
  • Freeman (General Service Contractor)
  • New Orleans Convention Center (Electricity and Internet)
  • Catering (Centerplate)
  • Projection (Audio Visual and Computers)
  • National Plant Floral (Floral)

Beware! Scam Warnings


It has come to our attention that several companies are inaccurately representing themselves as the "housing vendor" for the AGU Fall Meeting and are contacting individuals about the AGU Fall Meeting, soliciting business. Specifically, they will offer to make hotel reservations within the AGU Fall Meeting block on your behalf, or even offer you a discount from the AGU Fall Meeting rate. AGU has approved SPARGO, Inc. as the official housing bureau for the AGU Fall Meeting. They are responsible for coordinating all hotel reservation requests. If you are contacted by a hotel pirating company or any housing group other than SPARGO, Inc., recognize that they are not endorsed by AGU, and despite their claims, they do not have access to our negotiated discounted rates. If you provide your credit card information to any of these unauthorized vendors, your card may be charged, but you may not have a reservation with you arrive in New Orleans. This is a scam. Reservations for the AGU Fall Meeting should be made directly with SPARGO, Inc. by following the link of the AGU Fall Meeting website.

Attendee Lists

You may have received one or more emails from various sources claiming to have the AGU Fall Meeting attendee list for purchase. Please don't fall for this scam. Only AGU staff and SPARGO, Inc., our official registration company, have access to the registration list. No company is authorized to distribute or sell any lists for the event. AGU cannot be held responsible for any interaction or sale with these fraudulent company(s). If you are contacted by a company claiming to have access to the AGU Fall Meeting attendee list, please delete the email and do not reply, or you will receive more scam offers. We take this matter very seriously and will do whatever possible to protect our exhibitors, partners and attendees.

We are here to help your company have a great event.

Please feel free to contact me with any questions you may have. See you in New Orleans!

Lauren Turosik
Spargo, Inc.
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030
Phone: 703-667-5701