AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall area at any time.
AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?
Hartsfield-Jackson Atlanta International Airport is the closest airport to the convention center. Passengers in need of ground transportation have a wide selection of affordable options to choose from.
ATTENDEE LIST - How can I obtain a pre-show attendee list?
Please refer to the Mailing List Order Form which is now available. The completed form, payment and mailing sample are due no later than November 5, 2012.
BADGES (exhibitors) – How can I register our booth personnel?
Exhibitor registration is now open.
BUDGET - How do I work with a tight budget?
- Always order your services before the discount deadlines.
- Consolidate your freight and shrink wrap it to avoid additional material handling charges.
- For large groups use shuttle transportation rather than individual taxi service.
- Always bring back up supplies so you don’t have to rent them for a premium at the show.
- Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can, etc.)
-Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
-Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
-For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
The conference schedule will be available on the ASH web site.
CONTACTS - Who are my key contacts as an exhibitor?
COSTS - What other costs can I expect in addition to my booth space?
Most Exhibitors will incur/need:
Material Handling/Drayage charges
Booth furniture (i.e. draped tables, chairs, etc)
Please refer to the Exhibitor Service Manual for pricing and deadline dates.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Please refer to the deadline checklist for a list of key exhibit deadlines.
DEMOGRAPHICS – What is the demographic breakdown of attendees?
Please refer to the 2011 registration report. Feel free to contact Julie Sullivan at 703-631-6200 if you have any questions regarding demographics or to purchase exhibit space.
DRESS CODE - What is the dress code for booth personnel?
Business professional is prefered, but khakis and company logo polo-shirts are acceptable.
EXHIBITOR LIST - Who is exhibiting this year?
Please refer to the current list of exhibitors and interactive floor plan.
EXHIBITOR MANUAL – When will I receive my exhibitor manual?
Click here to access the Exhibitor Service Manual.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and exhibit hours?
Exhibitor Move In
Wednesday, December 5 8:00 AM – 5:00 PM
Thursday, December 6 8:00 AM – 5:00 PM
Friday, December 7 8:00 AM – 5:00 PM
Saturday, December 8 11:00 AM – 5:00 PM
Sunday, December 9 11:00 AM – 4:30 PM
Monday, December 10 10:00 AM – 2:00 PM
Exhibitor Move Out
Monday, December 10 2:01 PM – 7:00 PM
Tuesday, December 11 8:00 AM – 5:00 PM
HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?
Please refer to Exhibitor Housing.