AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall for the duration of the show.
AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?
Philadelphia International Airport (IATA: PHL, ICAO: KPHL, FAA LID: PHL) is the closest airport to the convention center. Passengers in need of ground transportation have a wide selection of affordable options to choose from.
Click here for additional travel information.
ATTENDEE LIST - How can I obtain a pre and post show attendee list?
A pre registered attendee list will be available onsite in print form. Attendee list does not include contact information. Registered attendees will also appear in the DIA 2012 mobile app once available, and a final attendee list will be emailed two weeks following the event.
BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
To register exhibitor booth personnel please contact:
Jeff Korn (Companies A – L)
Phone: +1-215-442-6184
E-mail: jeff.korn@diahome.org
Shannon Lewis (Companies M – Z)
Phone: +1-215-442-6149
E-mail: shannon.lewis@diahome.org
Each 10’ x 10’ (100 square feet) space includes one (1) full conference and up to three (3) exhibit booth personnel (Exhibit Hall Only) registrations. Any staff required above those allotted per 10’ x 10’ must register as a full attendee incurring full registration fees. Exhibitor registration will open in January 2012.
BUDGET - How do I work with a tight budget?
- Always order your services before the discount deadlines.
- Consolidate your freight and shrink wrap it to avoid additional material handling charges.
- For large groups use shuttle transportation rather than individual taxi service.
- Always bring back up supplies so you don’t have to rent them for a premium at the show.
- Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, artificial plants, trash can, etc.)
- Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
- For larger booths - Ship hanging signs and carpet in advance to allow for straight-time installation when possible.
Also, in 2003 the Pennsylvania Convention Center implemented a new Customer Satisfaction Agreement that was specifically aimed at making it easier and more cost effective to exhibit in their building. We strongly urge you to take the time to review the Convention Center Customer and Exhibitor Rights, including hand tools which are allowed to be used in booths 300 square feet or less.
For additional exhibiting information please view the Pennsylvania Convention Center web site
CONTACTS - Who are my key contacts as an exhibitor?
Craig Baker - Exhibit Sales, Companies A - L +1-703-631-6200 Ext. 3942 / craig.baker@jspargo.com
Michele LaFrance- Exhibit Sales, Companies M - Z +1-703-631-6200 Ext. 3951 / michele.lafrance@jspargo.com
Jeff Korn – Exhibit Operations +1-215-442-6184 / jeff.korn@diahome.org
Shannon Lewis – Exhibit Operations +1-215-442-6149 / shannon.lewis@diahome.org
Jeff Korn – Exhibit Personnel Registration, Companies A – L +1-215-442-6184 / jeff.korn@diahome.org
Shannon Lewis – Exhibit Personnel Registration, Companies M – Z +1-215-442-6149 / shannon.lewis@diahome.org
Travel Planners, Inc. - Hotel Reservations 800-221-3531 (US and Canada) +1-212-532-1660 (Outside US and Canada) DIAhousing@tphousing.com
COSTS - What other costs can I expect in addition to my booth space?
Most exhibitors will incur/need:
Material Handling/Drayage charges
Shipping charges
Additional Booth furnishings (i.e. draped tables, chairs, etc.)
Booth carpet - You may order booth carpet from Freeman Exposition Services.
Customs fees
If applicable:
Airfare
Hotel
Meals
Electric/Phone/internet connection
Passport
Prices will be available with the online Exhibitor Manual in mid March. Please contact Shirley Harris, Exhibit Operations Manager, for assistance with estimated costs for the above services for your budgeting needs.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Deadlines will be posted in the Exhibitor Service Manual which will be available in mid March 2012.
DEMOGRAPHICS - What is the demographic breakdown of attendees?
Please refer to the Exhibitor Prospectus or contact Craig Baker, Exhibit Sales Manager, for this information at +1-703-631-6200 ext. 3942 or email craig.baker@jspargo.com.
DRESS CODE - What is the dress code for booth personnel?
Business professional is always welcome, but khakis and company logo polo-shirt is acceptable.
EXHIBITOR LIST - Who is exhibiting in 2012?
View the current list of 2012 exhibitors.
EXHIBITOR SERVICE MANUAL – When will I receive my Exhibitor Service Manual?
Click here to access the exhibitor service manual.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
Exhibit Move In:
Saturday, June 23, 2012 - 9:00 AM - 5:00 PM
Sunday, June 24, 2012 - 8:00 AM - 6:00 PM
Exhibits Open:
Monday, June 25, 2012 - 11:00 AM - 6:30 PM
Luncheon – 11:30 AM – 1:30 PM
Reception – 5:00 PM – 6:30 PM
Tuesday, June 26, 2012 - 9:00 AM – 3:30 PM
Luncheon – 11:30 AM – 1:30 PM
Guest Passes – 1:30 PM – 3:30 PM
Wednesday, June 27, 2012 - 9:00 AM – 3:30 PM
Luncheon – 11:30 AM – 1:30 PM
Guest Passes – 1:30 PM – 3:30 PM
Exhibit Move Out:
Wednesday, June 27, 2012 - 3:30 PM - 10:00 PM
*This schedule is subject to change.
HOTEL RESERVATIONS - How can I make my hotel reservations? What is the cut-off date and what are the room rates?
The DIA Housing Center is now open. Please complete the Exhibitor Group Housing Request Form to make your hotel reservations. If additional assistance is needed please contact Travel Planners at 800-221-3531 (US and Canada) +1-212-532-1660 (Outside US and Canada) or email diahousing@tphousing.com.
Please note: Travel Planners, Inc. is the exclusive provider for all DIA 2012 hotel reservations. Please be advised that unauthorized third-party providers may contact you to book your reservations through them. These providers may require non-refundable, fully pre-paid reservations that may be subject to steep cancellation and change fees. If you make a reservation with any provider other than Travel Planners, Inc., DIA will not be able to assist you with any problems you may encounter with the terms of a third-party agreement. If you are contacted by anyone other than Travel Planners, Inc. and they represent him- or herself as the "DIAhousing partner" please report the name of the company, the person calling, and telephone number to Lori Risboskin at +1-215-442-6174 or lori.risboskin@diahome.org.
MARKETING & INDUSTRY SUPPORT OPPORTUNITIES – What kind of marketing and industry support opportunities are available?
View the Marketing & Industry Support Opportunities. For additional information please contact Craig Baker or Michele LaFrance at +1-703-631-6200.
View the DIA 2012 Marketing Free Zone map.
POLICIES and PROCEDURES
View the DIA Policies & Procedures for Exhibitors.
PROGAM AGENDA
A searchable program agenda is available at www.diahome.org/dia2012.
SHUTTLE BUSSES - Is there shuttle bus service available from my hotel to the conference?
Most hotels are within walking distance of the Pennsylvania Convention Center.Shuttle service will be available for outlying hotels,however, please note that shuttle buses are only available to participants staying in DIA room block hotels.
WHAT IS INCLUDED WITH MY EXHIBIT SPACE CHARGE
- Display space.
- 8’ high draped back wall and 36” high draped side rails.
- 6’ skirted table
- 2 chairs
- 1 wastebasket
- Company identification sign - 7”x 44”.
- General exhibit hall lighting and heating/air conditioning.
- General exhibit hall perimeter security service.
- (1) full conference and (3) exhibit booth personnel/exhibit hall only badges per 10'x10' space.
- Company listing on web site and in final program (limit: 50 words). Due no later than April 2, 2012.
- Complimentary use of Exhibitor Invite Program.
PLEASE NOTE:
Important Notice for DIA 2012 Exhibitors
DIA has been made aware that a group called Fair Guide/Construct Data has been contacting DIA 2012 exhibitors to sell them placement in an Exhibitor Directory. Fair Guide/Construct Data is not affiliated in any way with DIA or any DIA events and is not authorized to use DIA’s name in its solicitation. The International Association of Exhibits and Events (IAEE) has published a warning to exhibitors regarding this specific activity. More information is available at http://www.iaee.com/resources/warnings_to_exhibitors.