AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall area at any time.
AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?
Tucson International Airport is the closest airport to the convention center. Please visit the following website for more details. Tucson Airport
ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
An attendee list is not available for this event.
BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to.
You may register your booth personnel by logging into the website. Each exhibiting company will receive unlimited booth personnel badges and for every 10x10 One (1) exhibitor attendee registration which will entitle those individuals to attend sessions.
BUDGET - How do I work with a tight budget?
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- Always order your services before the discount deadlines. Consolidate your freight and shrink wrap it to avoid additional material handling charges. For large groups use shuttle transportation rather than individual taxi service. Always bring back up supplies so you don’t have to rent them for a premium at the show. Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can etc.) Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display. Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges. For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
A preliminary schedule of events is available on the TechNet Land Forces Southwest conference website.
CONTACTS - Who are my key contacts as an exhibitor?
A list of Key Contacts is available on the TechNet Land Forces Southwest exhibits website.
COSTS - What other costs can I expect in addition to my booth space?
Required:
Booth Carpet
Most Exhibitors will incur/need:
Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)
If applicable:
Airfare
Hotel
Meals
Electric/Phone/internet connection
Prices will be available with the online exhibitor manual.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Deadlines can be found in the online exhibitor manual.
DEMOGRAPHICS – What is the expected demographic breakdown of attendees?
For details on demographic breakdown please contact Connie Shaw at 703-631-6200 or via email at connie.shaw@jspargo.com .
DRESS CODE - What is the dress code for booth personnel?
Business professional is always welcome, but khakis and company logo polo-shirts are acceptable.
EXHIBITOR LIST - Who is exhibiting this year?
An exhibitor list is available on the TechNet Land Forces Southwest exhibits website.
EXHIBITOR MANUAL – When will I receive my exhibitor manual?
The exhibitor service manual is available online.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
| Exhibitor Move-In |
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| Monday, March 26 |
12:00 Noon - 5:00 PM |
| Tuesday, March 27 |
8:00 AM - 2:00 PM |
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| Exposition Hours |
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| Tuesday, March 27 |
5:15 PM - 7:30 PM |
| Wednesday, March 28 |
9:30 AM - 7:00 PM |
| Thursday, March 29 |
9:00 AM - 1:30 PM |
| |
|
| Move Out |
|
| Thursday, March 27 |
1:30 PM - 7:00 PM |
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GIVEAWAYS - Are exhibitors allowed to offer prizes or giveways at their booth?
In accordance with current federal policy stating that military/government employees are prohibited to accept gifts over $20 value, AFCEA cannot support or endorse any prize giveaways and/or contests being conducted by exhibitors, nor will any public address announcements be made in the exhibit hall regarding prize or contests.
HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?
For more information about available hotels and reservations please visit the TechNet Land Forces Southwest conference website.
REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?
You may register for the conference through our secure registration website.
SPONSORSHIPS – What type of sponsorships are available?
For patron/sponsor information, please contact Gina McGovern at 703.631.6236 or gmcgovern@afcea.org .