AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall at anytime. This is especially important during move-in and move-out.
AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?
San Diego International Airport (SAN) is the closest airport to the convention center (about 3 miles away). Passengers in need of ground transportation have a wide selection of affordable options to choose from. Driving directions and maps are available on the San Diego Convention Center website.
ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
Attendee lists for WEST 2011 are not available.
BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to.
You may register your booth personnel through our secure registration website. Your password can be found in your booth confirmation email.
Exhibitor booth personnel badges allow access to exhibits and sessions. Tickets to breakfasts, luncheons, and special events must be purchased separately. Each person staffing the booth will be required to have a name badge and will be required to show a government-issued photo ID. Exhibiting companies may register an unlimited number of booth personnel.
BUDGET - How do I work with a tight budget?
• Always order your services before the discount deadlines.
• Consolidate your freight and shrink wrap it to avoid additional material handling charges.
• For large groups use shuttle transportation rather than individual taxi service.
• Always bring back up supplies so you don’t have to rent them for a premium at the show.
• Some items are more cost effective to bring on your own rather than renting them at every show. (i.e. power strips, extension cords, artificial plants, wastebasket etc.)
• Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
• Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
• For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
A schedule of events is available on the WEST 2011 conference website.
CONTACTS - Who are my key contacts as an exhibitor?
A list of Key Contacts can be found in the WEST 2011 exhibitor service manual.
COSTS - What other costs can I expect in addition to my booth space?
Required:
Booth Carpet
Most Exhibitors will incur/need:
Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)
If applicable:
Airfare
Hotel
Meals
Electric/Phone/internet connection
Labor to set up exhibit booth
Prices are available in the exhibitor service manual.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
A list of deadlines is available in the exhibitor service manual.
DEMOGRAPHICS – What is the demographic breakdown of attendees?
There are more than 6,000 qualified attendees at this event. Please contact Paul doCarmo or Connie Shaw at 703-631-6200 for more information about WEST attendees.
DRESS CODE - What is the dress code for booth personnel?
All WEST 2011 events are business attire. Military personnel are encouraged to wear duty uniform.
EXHIBITOR LIST - Who is exhibiting this year?
Please visit our website to see a current list of exhibitors and an interactive floor plan.
EXHIBITOR SERVICE MANUAL – When will I receive my exhibitor service manual?
The exhibitor service manual is available online now.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
The schedule below is subject to change. Should a change occur, exhibitors will be notified in writing.
Installation
Sunday, January 23 8:00am – 5:00pm
Monday, January 24 8:00am – 5:00pm
Exhibit Hours
Tuesday, January 25 9:00am - 4:30pm
Wednesday, January 26 9:00am - 5:00pm
Thursday, January 27 9:00am - 2:30pm
Dismantling
Thursday, January 27 2:30pm - 7:00pm
Friday, January 28 8:00am – 12:00pm
HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?
Information regarding rates, cutoff dates, and booking rooms is available on the WEST 2011 housing website.
REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?
Exhibitor badges allow access to all conference sessions. Tickets for food functions and special events must be purchased separately. You may register your booth personnel through our secure registration website. Each person staffing the booth will be required to have a name badge and will be required to show a government-issued photo ID.
SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the convention center?
Shuttle service is not available at WEST 2011.
SPECIAL EVENTS - Are there any special events? Where and when do they take place?
Find out more about special events at WEST 2011 by visiting the special events website.
SPONSORSHIPS – What type of sponsorships are available?
For patron/sponsorship information, please contact Gina McGovern at 703-631-6236.