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Exhibitor Housing

 

Exhibitors are expected to make housing arrangements through AACC’s official housing process and SPARGO, Inc. as part of their commitment to and support of the AACC. Bypassing the official housing process—making reservations directly with hotels that are part of the official AACC housing block or making reservations at hotels outside the AACC housing block—is considered a violation of the regulations and will result in the loss of all priority points that would have been accrued by the exhibiting company for the 68th AACC Annual Scientific Meeting & Clinical Lab Expo.

Exhibitor Create a Block: https://jems.jspargo.com/jemscfw/CreateBlock/default.aspx?AppType=exh&ShowId=105 

Exhibitor Manage a Block: https://jems.jspargo.com/jemscfw/ManageBlock/default.aspx?AppType=exh&ShowId=105

Please note that exhibitors will be allowed to reserve room blocks equal to their final peak night pick-up in 2015 plus 10%. If the number of rooms requested is substantially higher than actual usage, AACC may be unable to honor your entire request.

In order to serve all exhibitors and AACC attendees, AACC reserves the right to limit the number of rooms allocated (in a specific hotel) to an exhibitor if necessary. AACC will make every attempt to accommodate your request. Room blocks at the Philadelphia Marriott Downtown are limited to 50 rooms each and at the Loews Philadelphia and Sheraton Philadelphia Downtown, room blocks are limited to 25 rooms each.

SPARGO, Inc. is the only authorized housing vendor for the 68th AACC Annual Scientific Meeting & Clinical Lab Expo. If you are contacted by any company other than SPARGO offering housing in Philadelphia, please note that these companies are not authorized to represent AACC nor do they have access to the officially contracted 68th AACC Annual Scientific Meeting & Clinical Lab Expo room blocks or rates in Philadelphia, PA.

If you have questions or need assistance completing your housing request, please contact Theresa Nagy, your AACC Exhibitor Housing Manager at (703) 995-1778 or theresa.nagy@spargoinc.com.

68th AACC Annual Scientific Meeting & Clinical Lab Expo Housing Center
11208 Waples Mill Road, Suite 112, Fairfax, VA 22030
Phone:
(866) 871-5084
(U.S. and Canada toll-free) or (703) 449-6418
Fax:
(703) 631-1167
E-mail: clinicallabexpo@spargoinc.com 

 
 

Dates & Deadlines 

August 7, 2015: Priority Housing Placement Deadline—For priority placement, housing requests and exhibit space applications must be received by SPARGO, Inc.. Housing requests will be processed based on priority points earned as of July 1, 2015.

December 8, 2015: Confirmation of your room block(s) will be sent by December 8, 2015 along with your personal password to access your room block and enter your rooming list online.

June 3, 2016: Rooming List Deadline—Rooming lists are due no later than June 3, 2016. Rooms unclaimed after June 3, 2016 will be cancelled. You will be required to submit a credit card for the one night room and tax guarantee per reservation. Changes and cancellations can be made through the 68th AACC Annual Scientific Meeting & Clinical Lab Expo Housing Center until July 6, 2016.

July 6, 2016: Final Housing Cutoff—July 6, 2016 is the last day to make housing changes through the 2016 AACC Annual Meeting & Clinical Lab Expo Housing Center. Final rooming lists for existing room blocks must be submitted to SPARGO via the online exhibitor housing portal.

July 15, 2016: Exhibitors may submit housing changes directly to hotels beginning on July 15, 2016.

 

 

  •  
    • AACC Annual Scientific Meeting & Clinical Lab Expo Management
    • SPARGO, Inc.
    • Toll Free (800) 564-4220
    • Phone:  (703) 631-6200
    • Fax (703) 563-2691
    • Email:  aaccexhibits@spargoinc.com
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