Exhibitor Registration and Housing

Exhibitor Registration

Confirmed exhibitors will receive an email with a unique registration link and code to register. After you register your staff, you will be sent a housing link for reservations. If you have not received your email, please contact meetings@aagl.org.
Note: AAGL reserves the right to modify hotel reservations for those exhibitors not officially registered for the meeting.

Badge Policy: All representatives of exhibiting companies must register and wear an official exhibitor's badge to gain admission to and while in the exhibit hall. Other forms of ID, including Company IDs, will not be accepted in lieu of the official exhibitor badge once the show opens. An exhibitor badge also includes admission to General Sessions and Breakout Sessions (where no additional fee is required). Physicians speaking, participating in company demonstrations, or staffing a booth, must register as an attendee. Badges are non- transferrable and must be worn at all times in the Exhibit Hall. AAGL reserves the right to confiscate any badge if it does not match the identification of the person wearing the badge or is not a valid AAGL Congress badge. Unauthorized use, such as assisting others in gaining entry, can result in badge confiscation and expulsion. Exhibitors will receive two (2) complimentary exhibitor badges per 100 sq. ft. of booth space purchased. Additional exhibitor badges may be purchased for $160 each. Exhibitor badges include lunch tickets for lunch in the exhibit hall on Monday and Tuesday. The cutoff date for exhibitor registration is November 8, 2025. After this date, additional badges and changes must be purchased on-site. If you have questions regarding your exhibit space or have not yet submitted your Application and Contract for Exhibit Space, please contact Kristin Hudson at aaglexhibits@spargoinc.com. 

Exhibitor Housing 

The AAGL25 Hotel Cutoff Date Has Officially Expired! 

The hotel cutoff date to reserve a room for the AAGL25 Global Congress has passed. To make a reservation or to modify an existing reservation, please contact your hotel property of choice directly (Marriott Pinnacle or the Hyatt Regency Vancouver). Please note that prevailing rates will apply. 

We look forward to seeing you in Vancouver! 

AAGL reserves the right to modify hotel reservations for those attendees not officially registered for the meeting. Upon completion of your congress registration you will receive a link to book within the AAGL Block at these hotels.

The Hyatt Regency Vancouver
655 Burrard St, Vancouver, BC V6C 2R7, Canada
Prevailing rates and limited availability remains.
Link: https://www.hyatt.com/en-US/group-booking/YVRRV/G-AASB

The Marriott Pinnacle Vancouver
1128 W Hastings St, Vancouver, BC V6E 4R5, Canada
Prevailing rates and limited availability remains.
Link: https://book.passkey.com/e/50966792

Beware of Housing "Pirates"

Please be aware that fraudulent housing providers—commonly referred to as "housing pirates"—are unfortunately common in the hospitality and meetings industry. These unauthorized third parties may falsely claim to represent AAGL and offer discounted hotel rates for our annual meeting. These offers often involve inflated prices, phishing attempts, or even non-existent room blocks. To protect yourself, do not provide any personal or financial information to individuals or websites not directly affiliated with the AAGL Global Congress. Official housing communications will only come from AAGL (aagl.org), SPARGO, Inc. (spargoinc.com) or from the hotel after you have made a reservation through the official housing link provided in your confirmation.

If you have any questions regarding the legitimacy of a hotel offer or communication, please contact AAGL directly via email at meetings@aagl.org. If you receive any unsolicited communication from an unverified source, we urge you to report it to AAGL immediately. AAGL is not responsible for any reservations made or payments submitted through unofficial housing channels.

We also encourage you to review our attendance participation policies available here. 

Questions/Support

Exhibit Registration or Housing: meetings@aagl.org
Exhibit Sales/Operations: aaglexhibits@spargoinc.com