EXHIBITOR SERVICE MANUAL
We are looking forward to your participation as an exhibitor at the Cultural and Organizational Awareness Forum, being held June 14-16, 2011 (exhibits open June 14-15, 2011) at the Hyatt Regency Monterey in Monterey, California.The exhibits will be located in Regency Ballroom 4-6. The exhibits schedule is as follows:
Move In: Monday, June 13, 2011 12:00PM-5:00PM
Exhibit Hours: Tuesday, June 14, 2011 9:30AM-6:30PM
Wednesday, June 15, 2011 7:00AM-4:00PM
Move Out: Wednesday, June 15, 2011 4:00PM-6:00PM
Exhibitor badges will be available for pick-up at the Registration Desk located directly outside the Regency Ballroom. Each exhibiting company receives two complimentary session badges. Please indicate on the Exhibitor Registration Form who will be assigned the session badges.
Exhibit Table Package:
Each table top package includes 1 – 6’ draped table (black table skirt) and 2 chairs.
Please contact Lupe Correa, Convention Services Manager, by phone at 831-657-6549 or by e-mail at firstname.lastname@example.org to order electrical service for your exhibit.
Wireless internet will be available in Regency Ballroom 4-6, courtesy of AFCEA.
Please contact Matt Bollwinkel with VAE by phone at 831-657-6691 or by e-mail email@example.com for assistance with your audio visual needs.
Exhibitor freight should be sent directly to the hotel. Freight may not arrive at the hotel prior to Wednesday, June 8, 2011. Any packages arriving prior Wednesday, June 8, 2011 may be refused or assessed additional storage fees. AFCEA, J. Spargo & Associates, the Hyatt Regency Monterey, and all organizations and individuals who are employed by or associated with the Forum, will not be responsible for packages sent for delivery prior to Wednesday, June 8, 2011.
All boxes and packages must be addressed as follows:
Hyatt Regency Monterey
1 Old Golf Course Road
Monterey, CA 93940
(Your company name)
CS Manager: Lupe Correa
The cost for handling inbound and outbound small packages is $5.00 per package each way. Please contact Lupe Correa, Convention Services Manager, by phone at 831-657-6549 or by e-mail firstname.lastname@example.org to receive pricing for the handling of larger display and exhibit related materials.
If you are hand carrying materials, you may park your car close to the conference center and utilize the wheelchair accessible ramp to bring your items into the Regency Ballroom.
For questions regarding your exhibiting at the Forum, please contact Judy Spargo at 703-631-6200 or by e-mail at email@example.com.