1.

AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?

No one under the age of 18 is allowed in the exhibit hall during move in and move out.

2.

AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?

Orlando International Airport is the closest airport to the convention center. Passengers in need of ground transportation have a wide selection of affordable options to choose from. Please visit the following website for more details: http://www.orlandoairports.net.htm.

3.

ATTENDEE LIST - How can I obtain a pre-show attendee list?

Contact Gregg Lapin, glapin@osteopathic.org

4.

ATTENDEE PROMOTIONS - How can I promote my participation at the show to my prospects?

Send link of web site to prospects, order pre-show attendee list to promote your presence.

5.

BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to.

Exhibitor registration is open.  The link is on the Exhibit website. 

6.

 BUDGET - How do I work with a tight budget?

• Always order your services before the discount deadlines.
• Consolidate your freight and shrink wrap it to avoid additional material handling charges.
• For large groups use shuttle transportation rather than individual taxi service.
• Always bring back up supplies so you don’t have to rent them for a premium at the show.
• Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can etc.)
• Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
• Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
• For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.  

7.

CONFERENCE SCHEDULE - Where can I find a schedule of events?

Information can be found on the AOA homepage.

8.

CONTACTS - Who are my key contacts as an exhibitor?

9.

COSTS - What other costs can I expect in addition to my booth space?

Required:

Booth Carpet   

Most Exhibitors will incur/need:

Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)  

If applicable:

Airfare
Hotel
Meals
Electric/Phone/internet connection          

Prices will be available with the online exhibitor manual in April/May.

10.

DEADLINES – What deadlines do I need to keep in mind as an exhibitor?

 Deadlines will be available in July.

11.

DEMOGRAPHICS – What is the demographic breakdown of attendees?

Please check back or contact one of our Sales Team at 703.631.6200.

12.

DRESS CODE - What is the dress code for booth personnel?

Business professional is always welcome, but khakis and company logo polo-shirts are acceptable.

13.

EXHIBITOR LIST - Who is exhibiting this year?

Go to: http://events.jspargo.com/aoa11/public/enter.aspx to see a current list of exhibitors and an interactive floor plan.

14.

EXHIBITOR MANUAL – When will I receive my exhibitor manual?

The exhibitor manual will be available in July.

15.

EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?

(Subject to changes)

Exhibitor Move

Friday, October 28   9:00am – 5:00pm
Saturday, October 29   9:00am – 5:00pm  

Show Opens

Sunday, October 30   10:00am - 5:00pm
Monday, October 31   9:30am – 5:00pm
Tuesday, November 1   9:00am – 3:00pm  

Move out

Tuesday, November 1   3:00pm – 10:00pm
Wednesday, November 2   8:00am - Noon  

16.

HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?

Hotel information is currently available.  Please visit our housing site to make your arrangements now:   https://onpeak.compassreservations.com/compass/external/index.cfm?meeting_ID=3503&Meeting_ID_Code=619340299&utm_medium=&utm_source=&utm_campaign=

17.

REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?

Registration information currently available.  Please visit our registration site to make your arrangements now:  http://registration3.experient-inc.com/ShowAOA111/DefaultExhib.aspx

18.

SPECIAL EVENTS - Are there any special events? Where and when do they take place?

Special event information is available on the AOA homepage.

19. 

SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the convention center?
Shuttle buses will not be available