EXHIBITOR SERVICE MANUAL

Exhibitor Essentials

• Welcome
• ASCO Advantage:  Exciting Training Opportunity for Industry Professionals
• ASCO Bistro
• Automobile and Small Utility Vehicle Information
• Badge Information (badge types and colors)
• Chicago Information
• Contact Information
• Deadline Checklist
• Exhibit Space Package
• Exhibitor Appointed Contractor/Nonofficial Contractor
  • Exhibitor Appointed Contractor Form and Insurance is submitted through the Exhibitor Resource Center
  • McCormick Place BEEP "Building Entry Exit Procedure" Guidelines
  • McCormick Place BEEP  Building Access Information
• Exhibitor Newsletter
• Exhibitor Webinars - OnDemand
• Exhibits Schedule
• Food/Hospitality in Your Exhibit Booth
• Frequently Asked Questions
• General Information
• Giveaways
• Labor Jurisdictions
• Lighting and Power Schedule
• Official Contractors
• Parking Information (McCormick Place) 
• Travel Information (Air Travel, Rental Cars and Ground Transportation)

Exhibitor Policies

• A​bstracts/Posters in Your Exhibit Booth please refer to pages 10-11
• Corporate and Institutional Public Relations Policies 
• Exhibitor Bill of Rights (McCormick Place)
• Facility Regulations (McCormick Place) Please refer to pages 19-20
• Fire Regulations (McCormick Place) Please refer to pages 21-25
• Guidelines on Prioritizing the Selection of Exhibitor Space, Hotel Accommodations, and Ancillary Space for the 2019 ASCO Annual Meeting
• Industry Expert Theater Guidelines
• Media Policies
• No Soliciting
• Policies for Exhibitors and Other Organizations at ASCO Meetings
• Prohibition Upon Sales
• Use of the ASCO or Conquer Cancer™, The ASCO Foundation Name

Exhibitor Resource Center

The Exhibitor Resource Center allows you single sign on access to the following items:

• Exhibitor Directory - Deadline for inclusion in print is Friday, March 23
  NOTE:  The exhibitor directory has gone to print.  You may update your company information for the online exhibitor directory.
• Required Forms due by Wednesday, April 25:
  • Booth Activity Request Form
  • Booth Rendering (required for island booths 400 sq. ft. or larger)
  • Exhibitor-Appointed Contractor (EAC) Notification
    • McCormick Place B.E.E.P. "Building Entry Exit Procedure" Guidelines
    • McCormick Place B.E.E.P.  Building Access Information
  • Fundraising Approval Form
  • Onsite Contact
  • Photography and Video/Audio Recording Approval Form
  • Request for Approval of Giveaways
  • Use of ASCO/Conquer Cancer™, The ASCO Foundation Name Approval Form
• Exhibitor Registration - Early Registration Deadline is Wednesday, April 25
• Freeman Online Ordering - Advance Price Deadline - Friday, May 4

Your company password is required to access the Exhibitor Resource Center.  Passwords were emailed to the booth contact.  For password assistance please contact Eileen McGill.

Advertising, Marketing and Support Opportunities

• Advertising Opportunities
• Attendee Mailing List
• Exhibitor Marketing Toolkit
• Member Mailing List
• Premium Exhibitor Directory Listing
• Support Opportunities

 
Hotel, Registration and Ancillary Meetings

• Ancillary Event Information
• Ancillary Event Request Submission
• Hotel Shuttle Schedule - coming soon
• Hotel Information
• Registration (Exhibitor Badges)

 
Service Order Forms

• General Service Contractor - FREEMAN (Advance Price Deadline - Friday, May 4)
  • Freeman Online Ordering
  • Freeman Printable Forms
  • Porter Service (required by all exhibiting orgranizations who are providing food and beverage/hospitality within their exhibit)
  • Request for Early Freight Move-In
  • Shipping Information and Labels
  • Targeted Freight Move In Schedule
• Audio Visual Equipment (FREEMAN AV) 
• Catering/Hospitality (SAVOR...CHICAGO) - Exclusive Provider
  • Exhibit Booth Catering/Hospitality Menu
  • Exhibitor Meeting Room Catering Menu
    • This menu is for organizations who have contracted for exhibitor meeting rooms only
• Computer/Monitor/Office Equipment Rentals (UNIVERSAL COMPUTER RENTALS)
• Electrical Service (See General Service Contractor - FREEMAN) - Exclusive Provider
  • Electrical Service Order Information
  • ​Request to Back Out Overhead Lights/Shroud
• Floral Services (TLC CONVENTION PLANT SERVICES) 
• Internet/Cable TV/Telecommunications (McCORMICK PLACE) - Exclusive Provider - Complimentary Wi-Fi is available in the Oncology Professionals Hall during official move in and move out days only.  Complimentary Wi-FI is not  available in the Oncology Professionals Hall on the days which exhibits are open. 
  • Online Ordering
  • Order Form and Information
• Lead Retrieval Services  (DIRECTLEAD)
• Photography and Video Services (MEDMEETINGIMAGES)
• Security Services (RA CONSULTING)
• Shipping/Official Carriers:
  • Ground (FREEMAN TRANSPORTATION)
  • Air and International (ADCOM WORLDWIDE DCA) *also provides ground shipping services
• Transportation/Request for Boarding Area - KUSHNER & ASSOCIATES

Please direct any questions to:
Stephanie Houck, CEM or Eileen McGill, CEM
ASCO Exhibit Operations Management
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA  22030
800-564-4220 (within the U.S.) or 703-631-6200
ascoexhibits@spargoinc.com