EXHIBITOR FAQS
AGE RESTRICTIONS
Are there any age restrictions to get into the exhibit hall?
For safety and liability reasons, ASCO does not permit any children 18 years of age or younger in the Exhibit Hall during move in or move out. During exhibit hours, children must be supervised at all times. We require that all children are registered and wear a badge or wristband in case the child gets separated from their guardians. Parents may register their children at the onsite Registration desk.
ANCILLARY EVENTS
What constitutes an ancillary event?
An ancillary event is any function held adjunct to an ASCO-sponsored or cosponsored symposia or meetings by an organization other than ASCO or the other meeting cosponsors. All ancillary events must receive ASCO authorization. Once your Ancillary Event Request is approved, you will work with the hotel regarding cost. Please refer to the Ancillary Event Guidelines for further information.
ATTENDEE LIST
How can I obtain a pre-show attendee list?
The mailing list can be rented through INFOCUS Marketing.
BADGES (exhibitors)
How many badges are included in our registration?
Please refer to the Exhibit Space Package information page.
COSTS
What other costs can I expect in addition to my booth space:
Required: Booth Carpet
Most exhibitors will incur/need:
- Material handling
- Shipping charges
- Booth furnishings (i.e. draped tables, chairs, etc)
- Electric/Phone/Internet connection/Wi-Fi
If applicable:
DEADLINES
What deadlines do I need to keep in mind as an exhibitor?
Please refer to the Deadline Checklist for further information.
DEMOGRAPHICS
What is the demographic breakdown of attendees?
The
2021 Attendee Demographics are available for your review.
EXHIBITOR SERVICE MANUAL
When will I receive my Exhibitor Service Manual?
The
Exhibitor Service Manual is now available.
EXHIBITS SCHEDULE
What are this year's move-in, move-out, and exhibit hours?
Move in and move out schedules may be found in the
Exhibitor Service Manual.
Exhibits Open* (subject to change)
Saturday, June 4 9:00 AM - 5:00 PM
Sunday, June 5 9:00 AM - 5:00 PM
Monday, June 6 9:00 AM - 5:00 PM
GIVEAWAYS
My giveaway was approved at a previous ASCO meeting; do I need to submit it for approval again?
Yes. All giveaways must be submitted for approval for each ASCO meeting, regardless of prior approval.
HEALTH AND SAFETY
Where can I find vaccine requirements?
Please see ASCO's
Health and Safety Information Page.
HOTEL RESERVATIONS
How can I make hotel reservations? What are the cut-off dates and what are the room rates?
Exhibitor Hotel Reservation information is available for your review.
REGISTRATION
How can I register our booth personnel?
Exhibitor registration is available through the
Exhibitor Resource Center. Additional information is included on the
Registration Information page.
LEAD RETRIEVAL
What is “lead retrieval”? How do I order for my booth?
Lead retrieval technology allows you to track attendees that enter your booth. If you have questions or would like to order lead retrieval, please visit
CAPTURE! or contact 703-995-1880, .
SESSION ACCESS
Will my exhibitor badge allow me access to sessions? If not, how do I get access?
Exhibitor Badges do not give exhibitors access to Meeting sessions. Exhibitor Badges allow exhibitors entrance into the Exhibit Hall, Opening Session, Plenary Session and Posters. Exhibitors wishing to attend sessions must purchase an Exhibitor Attendee Badge. An Exhibitor Attendee Badge allows the same access to the Hall as Exhibitor Badges, but also includes access to sessions.
SHIPPING INFORMATION
How do I ship to the Meeting?
Please refer to the
Shipping Information page for further details.
WI-FI
Will there be wireless internet access?
Complimentary Wi-Fi is not available on the exhibit floor. Exhibitors can purchase VIP Wireless Service from McCormick Place to gain access to Wi-Fi on the exhibit floor. Please see the
Internet order form for more information. Meeting attendees may access wireless internet throughout McCormick Place, including all common hallways, food courts, and meeting rooms.
Please direct any questions to:
Eileen McGill, CEM
ASCO Exhibit Operations Management
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA 22030
800-564-4220 (within the U.S.) or 703-631-6200
ascoexhibits@spargoinc.com