AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall area at any time.
AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?
San Diego International Airport is the closest airport to the convention center. Passengers in need of ground transportation have a wide selection of affordable options to choose from. Please visit the following website for more details: http://www.san.org/sdia/transportation/default.aspx
ATTENDEE LIST - How can I obtain a pre-show attendee list?
Please refer to the Mailing List Order Form. Your completed order form and sample must be submitted no later than Friday, November 4, 2011.
BADGES (exhibitors) – How can I register our booth personnel?
Exhibitor registration is now open.
BUDGET - How do I work with a tight budget?
- Always order your services before the discount deadlines.
- Consolidate your freight and shrink wrap it to avoid additional material handling charges.
- For large groups use shuttle transportation rather than individual taxi service.
- Always bring back up supplies so you don’t have to rent them for a premium at the show.
- Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can etc.)
-Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
-Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
-For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
The conference schedule is available on the ASH web site.
CONTACTS - Who are my key contacts as an exhibitor?
Judy Spargo, CEM Exhibit Operations 703-631-6200 ext. 3923
Julie Sullivan, CEM Exhibit Sales 703-631-6200 ext. 3861 Freeman Official Show Decorator 714-254-3410
COSTS - What other costs can I expect in addition to my booth space?
Most Exhibitors will incur/need:
Material Handling/Drayage charges
Booth furniture (i.e. draped tables, chairs, etc)
Please refer to the exhibitor service manual for pricing and deadline dates.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Please refer to the deadline checklist for key exhibit deadlines.
DEMOGRAPHICS – What is the demographic breakdown of attendees?
Demographics are available from the 2010 Meeting. Please feel free to contact Julie Sullivan at 703-631-6200 if you have any questions regarding demographics or to purchase exhibit space.
DRESS CODE - What is the dress code for booth personnel?
Business professional is prefered, but khakis and company logo polo-shirts are acceptable.
EXHIBITOR LIST - Who is exhibiting this year?
Please refer to the current list of exhibitors and interactive floor plan.
EXHIBITOR MANUAL – When will I receive my exhibitor manual?
The exhibitor manual is available online.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and exhibit hours?
Exhibitor Move In
Wednesday, December 7 8:00 AM – 5:00 PM
Thursday, December 8 8:00 AM – 5:00 PM
Friday, December 9 8:00 AM – 5:00 PM
Saturday, December 10 11:00 AM – 5:00 PM
Sunday, December 11 11:00 AM – 4:30 PM
Monday, December 12 10:00 AM – 2:00 PM
Exhibitor Move Out
Monday, December 12 2:01 PM – 7:00 PM
Tuesday, December 13 8:00 AM – 5:00 PM
HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?
Hotel information is now available.
Frequently Asked Questions