AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall at any time.
AIRPORT & TRANSPORTATION - What is the closest airport to the convention center and what transportation is available?
Las Vegas - McCarran International Airport is the closest airport to the Paris Las Vegas Hotel and all other hotels on the Strip. Passengers in need of ground transportation have a wide selection of affordable options to choose from. Please vist the McCarran International Airport Ground Transportation website for more details.
ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
Each paid in full exhibiting company will receive the AWMA Pre Show Attendee List within the second week of January 2012. The Post Show Attendee List will be emailed to all 2012 Exhibitors approximately two weeks after the show. Please note that the main contact on your exhibit space application will receive this data automatically via email.
ATTENDEE PROMOTIONS - How can I promote my participation at the show to my prospects.
Several exhibitor marketing opportunities are available. Product Showcase shelves are available in the registration area. Advertising programs are available with Convenience DistributionTM magazine. Additional information and order forms will be included with the exhibitor manual.
BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
Exhibitor Registration is now open. Exhibitors receive 4 complimentary registrations per 10' x 10' of exhibit space.
BUDGET - How do I work with a tight budget?
- Always order your services before the discount deadlines.
- Consolidate your freight and shrink wrap it to avoid additional material handling charges.
- For large groups use shuttle transportation rather than individual taxi service.
- Always bring back up supplies so you don’t have to rent them for a premium at the show.
- Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can etc.)
- Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
- Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
- For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
The conference schedule is available on the AWMA Conference Website.
CONTACTS - Who are my key contacts as an exhibitor?
A list of Key Contacts is available on the AWMA exhibitor website.
COSTS - What other costs can I expect in addition to my booth space?
Required:
Booth Carpet
Most Exhibitors will incur/need:
Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)
If applicable:
Airfare
Hotel
Meals
Electric/Phone/internet connection
Prices will be available with the online exhibitor manual in November 2011.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Deadlines will be available in November 2011 with the release of the online exhibitor manual.
DEMOGRAPHICS – What is the expected demographic breakdown of attendees?
Demographics can be found in the AWMA 2011 Exhibitor Prospectus. If you have any questions concerning demographics please contact Bradley Eubank.
DRESS CODE - What is the dress code for booth personnel?
Business professional is always welcome, but khakis and company logo polo-shirts are acceptable.
EXHIBITOR LIST - Who is exhibiting this year?
A current list of exhibitors can be found on the AWMA Exhibitor website. Visit our website to see a current list of exhibitors and an interactive floor plan.
EXHIBITOR MANUAL – When will I receive my exhibitor manual?
The exhibitor manual will be available online at the end of July.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
Move-In
Tuesday, February 14 12:00 Noon - 7:00PM
Wednesday, February 15 8:00AM - 5:00PM
Show Hours
Thursday, February 16 11:30AM - 5:45PM
Friday, February 17 9:30AM -2:00PM
Move-Out
Friday, February 17 2:00PM – 8:00PM
HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?
AWMA has a block of rooms at the Paris Las Vegas Hotel where ALL show events will take place. All educational sessions, the expo, receptions and networking events willbe conveniently held in one location - the Paris Las Vegas Hotel. The AWMA special group rate is $129 per night. The Group Code is: SPAWM2. Hotel cut-off date for the group rate is January 20, 2012. However, please check with the hotel as the $129 group rate may be honored past the cut-off date.
Paris Las Vegas
3655 Las Vegas Blvd., South
Las Vegas, NV 89109
Reservation: (888) 266-5687
Hotel Main: (702) 946-7000
Fax: (702) 946-4405
Paris Las Vegas Reservation Website
REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?
Conference Registration is now open. Exhibitors receive 4 complimentary registrations per 10' x 10' of exhibit space.
SHUTTLE BUSSES - Is there shuttle bus service available from my hotel to the convention center?
No shuttle Bus service will be available.
SPONSORSHIPS – What type of sponsorships are available?
For sponsor information, please contact Robert Pignato at 703-208-3358, ext. 642 or email robertp@awmanet.org.