AGE RESTRICTIONS - How old must you be to attend?
No one under the age of 18 is permitted in the exhibit areas during show hours. This is extremely important during move-in and move-out. Only individuals over the age of 18 are permitted in the exhibit hall during move-in and move-out. Minors accompanied by parents may be approved on a case by case basis. Please contact Arina Kravets for further details.
AIRPORT & TRANSPORTATION- What is the closest airport to the Virginia Beach Convention Center and what transportation services are available?
The following airports are in close proximity to the Virginia Beach Convention Center:
Norfolk International Airport (ORF) (17.7 miles; 25 minutes)
Newport News/Williamsburg International Airport (PHF) (43.7 miles; 53 minutes)
Shuttles and taxis at the Norfolk International Airport are available on a first come- first served basis. There is a shuttle at the Norfolk International Airport that will transport to the Virginia Beach Oceanfront for approximately $39. Taxi service and car rental are available at the Newport News/Williamsburg International Airport, however public transportation (buses and shuttles) are not available. The Virginia Beach Convention Center provides driving information from the major airports and interstates to the Oceanfront on their website.
ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
AFCEA does not release pre or post show attendee lists,
BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
Exhibitors receive an unlimited number of badges on a complimentary basis. Badges allow access to the exposition and conference sessions. Lunch and evening event tickets must be purchased separately. Please click here to register.
BUDGET - How do I work with a tight budget?
Always order your services before the discount deadlines.
Consolidate your freight and shrink wrap it to avoid additional material handling charges.
For large groups use shuttle transportation rather than individual taxi service.
Always bring back up supplies so you don’t have to rent them for a premium rate at the show.
Some items are more cost effective to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, artificial plants, wastebaskets, etc.)
Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
CONFERENCE SCHEDULE - Where can I find a schedule of events?
Please check back for a schedule of events.
CONTACTS - Who are my key contacts as an exhibitor?
COSTS - What other costs can I expect in addition to my booth space?
Most Exhibitors will incur/need:
Material handling/drayage charges
Carpet (Carpeting is REQUIRED)
Furniture (draped tables, chairs, wastebaskets, etc.)
Additional booth furniture
Prices are available in the exhibitor service manual.
DEADLINES – What deadlines do I need to keep in mind as an exhibitor?
Most deadlines fall 30-45 days in advance of the first day of the conference. A deadline checklist is available in the exhibitor service manual.
DEMOGRAPHICS – What is the demographic breakdown of attendees?
Military, Government, and industry professionals from the following fields, among others:
Please contact Paul doCarmo or Connie Shaw at 703-631-6200 for more information about Joint Warfighting attendees.
DRESS CODE - What is the dress code for booth personnel?
All Joint Warfighting Conference events are business dress. Military personnel are encouraged to wear the appropriate uniform of the day for all events.
EXHIBITOR LIST - Who is exhibiting this year?
Visit our website to see a current list of exhibitors and an interactive floor plan.
EXHIBITOR SERVICE MANUAL – When will I receive my exhibitor service manual?
The exhibitor service manual is now available online.
EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
The exposition schedule is available in the exhibitor service manual.
EXHIBIT SPACE - What is included in the space charge?
8’ high draped back wall and 36” high draped side rails
Aisle Carpet. Booth carpet is not provided for commercial exhibitors, however it is REQUIRED.
Company identification sign - 7”x44”
General exhibit hall lighting and heating/air conditioning. Air conditioning will be on during show days only, not during move in or move out
General exhibit hall perimeter security service
Unlimited exhibitor badges
Company listing on web site and in final program (limit: 50 words), if submitted by program deadline.
HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?
Please make your housing reservations by contacting the official conference hotels directly. Cut-off dates, room rates and contact information is available here.
REGISTRATION - How do I register to be an attendee at the Joint Warfighting conference?
Please click here to register for exhibitor badges.
RESERVING EXHIBIT SPACE - How do I sign up to exhibit at Joint Warfighting?
You can sign up to exhibit for the Joint Warfighting Conference by filling out an Application for Exhibit Space. Please contact Connie Shaw at 703-631-6200 with any questions.
SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the Virginia Beach Convention Center?
There will not be any shuttle services available.
SPONSORSHIPS – What type of patron and sponsorship opportunities are available?
For patron and sponsorship information, please contact Gina McGovern at 703-631-6236.