Milcom 2013
Exhibit > FAQs >

FREQUENTLY ASKED QUESTIONS 

 

 

AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?
No one under the age of 18 is allowed in the exhibit hall at any time.

 

AIRPORT & TRANSPORTATION - What is the closest airport to the convention center and what transportation is available?

San Diego International Airport (SAN) is the closest airport to the convention center (about 3 miles away). Passengers in need of ground transportation have a wide selection of affordable options to choose from. Driving directions and maps are available on the San Diego Convention Center website.

 

ATTENDEE LIST - How can I obtain a pre-and post show attendee list?
Milcom 2013 does not release their pre or post show attendee lists.

 

BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?
Milcom registration is now available. Each exhibiting company will receive two complimentary FULL Conference passes per 10’x10’ booth area. These passes allow the registrant to attend any or all of the technical sessions. All passes must be assigned to an individual and are not transferable once the badge has been printed. These passes do not include tutorials or the IEEE Training Session. Each company will receive an unlimited amount of exhibit booth personnel badges, allowing access to the Exhibits ONLY. Each person staffing the booth will be required to have a name badge and will be required to show a government-issued photo ID. For questions regarding registration, please contact the Milcom 2013 registration department at 703-449-6418 or milcomregistration@jspargo.com.

 

Any exhibitor presenting a paper must also be registered as a conference attendee by either using one of your company’s complimentary Full Conference registrations or by purchasing a Daily or Full Conference registration.

 

BUDGET - How do I work with a tight budget?

  • Always order your services before the discount deadlines.
  • Consolidate your freight and shrink wrap it to avoid additional material handling charges.
  • For large groups use shuttle transportation rather than individual taxi service.
  • Always bring back up supplies so you don’t have to rent them at a premium at the show.
  • Some items are more cost effective to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, artificial plants, waste baskets, etc.)
  • Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
  • Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
  • For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

 

CONFERENCE SCHEDULE - Where can I find a schedule of events?
A schedule of the conference program is listed on the Milcom conference website.  Please check back for updates.

 

CONTACTS - Who are my key contacts as an exhibitor?
A list of 
key contacts can be found on the Milcom 2013 exhibitor website.

 

COSTS - What other costs can I expect in addition to my booth space?
Required:
Booth Carpet

 

Most Exhibitors will incur/need:
Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)

 

If applicable:
Airfare
Hotel
Meals
Electric/Phone/internet connection

 

DEADLINES What deadlines do I need to keep in mind as an exhibitor?
Most deadlines fall 30-45 days prior to the start of the exposition.
deadline checklist is available in the Exhibitor Service Manual.

 

DEMOGRAPHICS What is the demographic breakdown of attendees?
More than 3,000 qualified attendees are expected at this event. Please contact Connie Shaw or Paul doCarmo at 703-631-6200 for more information about Milcom attendees.

 

DRESS CODE - What is the dress code for booth personnel?
The dress code for Milcom 2013 is business attire/uniform of the day for sessions, luncheons, and the Chairman’s Banquet.

 

EXHIBITOR LIST - Who is exhibiting this year?
Please view the exhibitor list and floorplan online.

 

EXHIBITOR SERVICE MANUAL When will I receive my exhibitor service manual?
The Exhibitor Service Manual is available online now.
 

EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?
Please click here to view the exposition schedule.  Please check back, as the schedule is tentative subject to change.
 

HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the rates?
MILCOM housing information is available online now. Details regarding conference hotels, rates and cut-off dates are included on the website. If you have any questions for the Milcom 2013 housing department, please call 703-449-6418 or email milcomhousing@jspargo.com.

 

REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?

Milcom 2013 registration is open now. Each exhibiting company will receive two complimentary FULL Conference passes per 10’x10’ booth area. These passes allow the registrant to attend any or all of the technical sessions. All passes must be assigned to an individual and are not transferable once the badge has been printed. These passes do not include tutorials or the IEEE Training Session. Each company will receive an unlimited amount of exhibit booth personnel badges, allowing access to the Exhibits ONLY. Each person staffing the booth will be required to have a name badge and will be required to show a government-issued photo ID. For questions regarding registration, please contact the Milcom 2013 registration department at 703-449-6418 or milcomregistration@jspargo.com.

 

Any exhibitor presenting a paper must also be registered as a conference attendee by either using one of your company’s complimentary Full Conference registrations or by purchasing a Daily or Full Conference registration.

 

SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the convention center?
Shuttle bus transportation will not be provided at Milcom 2013.

 

SPECIAL EVENTS - Are there any special events? Where and when do they take place?
The special events schedule will become available on the Milcom 2013 website soon. Please check back for updates.

 

SPONSORSHIPS – What type of sponsorships are available?
For patron/sponsorship information, please contact Gina McGovern or Theresa Fox at 703-631-6100.

 

IMPORTANT NOTIFICATION - SUITCASING POLICY:
Anyone observed to be soliciting business in the aisles or other public areas, or in the booth of another company, will be asked to leave immediately. Additional penalties may also be applied. Please report any violations to Show Management.

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