AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?

No one under age 18 is permitted in the exhibit hall during move in or move out hours.  During exhibit hours, children will require a badge to access the exhibit hall.  Please see registration for badge information.

AIRPORT & TRANSPORTATION - What is the closest airport to the convention center and what ground transportation services are available?

Seattle Tacoma International Airport is approximately 16 miles from the headquarters hotel.

ATTENDEE LIST - How can I receive a pre and post Forum attendee list?

A pre registered attendee list will be emailed (automatically) to the booth key contact approximately three (3) weeks prior to the show.  A complete post show attendee list will be emailed (automatically) approximately three (3) weeks after the show to the booth key contact.

BADGES (exhibitor) - How can I register our booth personnel?  How many badges is our company eligible for and what do the give us access to?   Exhibitor Registration will be open in early May 2012.  Your company will receive one (1) full conference badge and two (2) exhibitor/exhibit hall only badges (per 10'x10' space.) The full conference badge will allow access to all educational sessions and exhibit hall.  No meals, except for the exhibit hall lunch, are included.  Additional badges and tickets to social functions will be available in advance for purchase.  The badge allottment is subject to change.

BUDGET - How do I work with a tight budget?

Always order your services before the discount deadlines. Consolidate your freight and shrink wrap it to avoid additional material handling charges. For large groups use shuttle transportation rather than individual taxi service. Always bring back up supplies so you don’t have to rent them for a premium at the show. Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, artificial plants, trash can etc.) Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display. Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges. For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

CONFERENCE SCHEDULE - Where can I find the conference schedule?

Please click here for the current conference schedule.The schedule is subjst to change.

CONTACTS - Who are my key contacts as an exhibitor?   Shirley Harris, CEM       Exhibit Operations                       703-631-6200 ext. 3953 Bradley Eubank         Exhibit Sales/Sponsorships            703-631-6200 ext. 2562 NIGP Regisitration     Attendee/Exhibitor Registration      800-FOR-NIGP ext. 242

COSTS - What other costs can I expect in addition to my booth space? Required: Booth Carpet Most Exhibitors will Incur/need: Material Handling/Drayage Charges Shipping Charges Booth Furniture (i.e. draped tables, chairs, etc.) If Applicable: Airfare Hotel Meals Electric/Phone/internet connection Pricing will be available in the Exhibitor Service Manual.

DEADLINES - What deadlines do I need to keep in mind as an exhibitor?

Deadlines will be available in early June.  Most deadlines fall 30-45 days in advance of the first day of the Expo.  Please note, the deadline for your information to be included in the prinited exhibtior directory is Wednesday, July 11, 2012.

DEMOGRAPHICS - What is the demographic breakdown of attendees?

Please contact Bradley Eubank at 703-631-6200 ext. 2562 for attendee demographic information.

DRESS CODE - What is the dress code for booth personnel?

Business professional is always welcome, but khakis and company logo polo-shirt is acceptable.

EXHIBITOR LIST - Who is exhibiting this year?

Visit our website to see a current list of exhibiting companies and an interactive floor plan.

EXHIBITOR SERVICE MANUAL – When will I receive my Exhibitor  Service Manual?   The Exhibitor Service Manual is now available.   Show ID:  201108010   Passwords were emailed to the booth key contact on June 8, 2012.  If you need assistabce logging-in, or have not received your password, please call the Customer Account Team Leader at 972-580-9000, extension 1437.

EXHIBIT HALL SCHEDULE - What are the exhibit hall hours for 2012?

The exhibits will be located at the Washington State Convention Center in Halls 4AB.    Tentative exhibits schedule is as follows:   Exhibitor Move In: Sunday, August 19, 2012 - 12:00 Noon -5:00 PM Monday, August 20, 2012 - 8:00 AM -11:00 AM Exhibits Open: Monday, August 20, 2012 - 1:00 PM - 5:00 PM Tuesday, August 21, 2012 - 9:30 AM - 1:30 PM (lunch in the hall starting at 12:30 PM.) Exhibitor Move Out: Tuesday, August 21, 2012 - 1:30 PM - 7:00 PM   Exact times to be determined. Schedule is subject to change.

EXHIBIT SPACE - What is included with my exhibit space fee?

Display Space. 8’ high draped back wall and 36” high draped side rails. Aisle Carpet (Only the aisles will carpeted.  Individual booths must be carpeted.  You may provide your own floor covering or services for individual booth carpet can be ordered from the official decorator.  Company identification sign - 7”x44”. General exhibit hall lighting and heating/air conditioning.  Air conditioning will be on during show days only, not during move in or move out. General exhibit hall perimeter security service. (1) conference registration and (2) Exhibit Hall Only badges will be allotted per 10x10 space.  The badge allottment is subject to change. Company listing on web site and in final program (limit: 50 words). Due July 6, 2012. Pre-registered attendee mailing list 3 weeks before the show (will be emailed automatically).  Complete post show attendee mailing list (will be emailed automatically).

HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?

The Sheraton Seattle Hotel is NIGP's Host Hotel.  To make reservations, please contact the hotel at (206) 621-9000 and ask for the NIGP Forum rate or CLICK HERE to make your reservations online.  The NIGP Group rate is $159.00/night plus $2.00 occupancy fee per night and 15.6% sales and occupancy tax per night(as of 11/1/2011.)

REGISTRATION (FORUM) -  How do I register for Forum?

Attendee registration is now open.  Exhibitor Registration will be available in early May.

SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the convention center?

There will not be any shuttle service available.  The convention center is across the street for the headquarter hotel.

SPECIAL EVENTS - Are there any special events? Where and when do they take place?

Special event information will be available in the spring.  Please check the forum website.

SPONSORSHIP OPPORTUNITIES - What Forum and Expo sponsorship opportunities are available for 2012?

For sponsor information contact Bradley Eubank at 703-631-6200 extension 2562.