AGE RESTRICTIONS -

AIRPORT & TRANSPORTATION - What is the closest airport to the convention center and what ground transportation services are available?

Gaylord National is just a 15-minute drive from Reagan National Airport and within a 45-minute drive from Washington Dulles and Baltimore Washington International Airports. Shuttle service and car service are available from either airport to the hotel.

ATTENDEE LIST - How can I obtain a pre and post show attendee list?

A pre registered attendee list will be e-mailed (automatically) to the booth key contact approximately three (3) weeks prior to the show.  A complete post show attendee list will be e-mailed (automatically) approximately three (3) weeks after the show to the booth key contact. 

BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to?

Exhibitor Registration is now open. 

BUDGET - How do I work with a tight budget?

• Always order your services before the discount deadlines.
• Consolidate your freight and shrink wrap it to avoid additional material handling charges.
• For large groups use shuttle transportation rather than individual taxi service.
• Always bring back up supplies so you don’t have to rent them for a premium at the show.
• Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, artificial plants, trash can etc.)
• Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
• Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
• For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

CONFERENCE SCHEDULE - Where can I find a schedule of events?

Click here for the "Schedule-at-a-Glance".  This schedule is subect to change.

CONTACTS - Who are my key contacts as an exhibitor?

Shirley Harris            Exhibit Operations                       703-631-6200 ext. 3953

COSTS - What other costs can I expect in addition to my booth space?
Required:
Booth Carpet

Most Exhibitors will Incur/need:
Material Handling/Drayage Charges
Shipping Charges
Booth Furniture (i.e. draped tables, chairs, etc.)

If Applicable:
Airfare
Hotel
Meals
Electric/Phone/internet connection

DEADLINES – What deadlines do I need to keep in mind as an exhibitor?

Deadlines will be available in early June.  Most deadlines fall 30-45 days in advance of the first day of the Expo.

DEMOGRAPHICS – What is the demographic breakdown of attendees?

Please contact Bradley Eubank at 703.631.6200 ext. 2562 for attendee demographic information.

DRESS CODE - What is the dress code for booth personnel?

Business professional is always welcome, but khakis and company logo polo-shirt is acceptable.

EXHIBITOR LIST -  Who is exhibiting this year?

Visit our website to see a current list of exhibiting companies and an interactive floor plan.

EXHIBITOR MANUAL – When will I receive my exhibitor manual?
The exhibitor manual is now available online.  Passwords were e-mailed to the booth key contact on June 8, 2011.  If you did not receive that e-mail from The Expo Group, please e-mail customerservice@expogroup.com or shirley.harris@jspargo.com
to receive your company password.

EXHIBIT HALL SCHEDULE – What are the exhibit hall hours for 2011?

The exhibits will be located at the Gaylord National Hotel and Convention Center in Halls A&B. 

Exhibitor Move In:
Thursday, August 25, 2011 - 12:00 Noon -5:00PM
Friday, August 26, 2011 - 8:00AM -11:00AM

Exhibits Open:
Friday, August 26, 2011 - 1:30PM -5:30PM
Saturday, August 27, 2011 - 9:30AM -1:30PM

Exhibitor Move Out:
Saturday, August 27, 2011 - 1:30PM -5:00PM

EXHIBIT SPACE - WHAT IS INCLUDED WITH MY SPACE CHARGE?

• Display Space.
• 8’ high draped back wall and 36” high draped side rails.
• Aisle Carpet (Only the aisles will carpeted.  Individual booths must be carpeted.  You may provide your own floor covering or services for individual booth carpet can be ordered from the official decorator. 
• Company identification sign - 7”x44”.
• General exhibit hall lighting and heating/air conditioning.  Air conditioning will be on during show days only, not during move in or move out.
• General exhibit hall perimeter security service.
• (1) conference registration and (2) Exhibit Hall Only badges will be allotted per 10x10 space.  The badge allottment is subject to change.
• Company listing on web site and in final program (limit: 50 words). Due July 22, 2011.
• Pre-registered attendee mailing list 3 weeks before the show (will be emailed automatically).  Complete post show attendee mailing list (will be emailed automatically).

HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?

The Gaylord National Hotel is NIGP's Host Hotel.  The room rates is $189 per night plus applicable state and local taxes  (currently 16%) and does include a daily resort fee which includes : 

REGISTRATION (FORUM) - How do I register for Forum?

Exhibitor Registration and Attendee Registration will be available in early May.   

SHUTTLE BUSES - Is there shuttle bus service available from my hotel to the convention center?

There will not be any shuttle service available.  The convention center is part of the Gaylord National Hotel.

SPECIAL EVENTS - Are there any special events? Where and when do they take place?

Special event information will be available in the spring.  Please check the forum website.

SPONSORSHIP OPPORTUNITIES – What Forum and Expo sponsorship opportunities are available for 2011?

For sponsor information contact Bradley Eubank at 703.631.6200 extension 2562.