2011 Sea Air Space

AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?

Children ages 15 through 17 are restricted to afternoon attendance and must be accompanied by an adult at all times. Children under 15 are not permitted to attend. Children under the age of 18 are absolutely not permitted in the exhibit hall during installation and dismantle hours.

ATTENDEE LIST - How can I obtain a pre-and post show attendee list?

Attendee lists are not available for this event.

BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to.

Online Registration will be available in January 2011. Exhibiting companies are eligible for an unlimited amount of exhibitor booth personnel badges. Exhibitor badges give access to the exhibit hall and all sessions. Luncheons and any other food functions are not included and may be purchased separately.

BUDGET - How do I work with a tight budget?

Always order your services before the discount deadlines.
Consolidate your freight and shrink wrap it to avoid additional material handling charges.
For large groups use shuttle transportation rather than individual taxi service.
Always bring back up supplies so you don’t have to rent them for a premium at the show.
Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, wastebaskets etc.)
Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
Meet your freight target times (if applicable), and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

CONFERENCE SCHEDULE - Where can I find a schedule of events?

A schedule of events is posted on the official Sea-Air-Space Conference Website.

CONTACTS - Who are my key contacts as an exhibitor?

A list of Key Contacts can be found on the 2011 Sea-Air-Space Exhibitor Website.

COSTS - What other costs can I expect in addition to my booth space?

Required:

Booth Carpet

Most Exhibitors will incur/need:

Material Handling/Drayage charges

Shipping charges

Booth furniture (i.e. draped tables, chairs, etc)

If applicable:

Airfare

Hotel

Meals

Electric/Phone/internet connection

Prices will be available with the online exhibitor manual in early January.

DEADLINES – What deadlines do I need to keep in mind as an exhibitor?

Deadlines will be outlined in the exhibitor manual available in early January.

DEMOGRAPHICS – What is the demographic breakdown of attendees?

For more information regarding demographics please contact Paul doCarmo or Connie Shaw at 703.631.6200

DRESS CODE - What is the dress code for booth personnel?

Business professional is always welcome, but khakis and company logo polo-shirts are acceptable.

EXHIBITOR LIST - Who is exhibiting this year?

A current list of exhibitors and an interactive floor plan is available on the 2011 Sea-Air-Space Exhibitor Website.

EXHIBITOR MANUAL – When will I receive my exhibitor manual?

The exhibitor manual will be available in early January.

EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?

Exhibitor Move-In

Move-In hours are based on a targeted freight move-in schedule, which will be available with the exhibitor manual in early January.

Show Hours

Monday, April 11

9:30am – 9:45am Opening Ceremony

9:45am – 5:00pm Exposition Open

Tuesday, April 12

9:30am – 4:30pm Exposition Open

4:30pm – 6:00pm Exposition Closed

6:00pm – 7:45pm Reception in Exhibit Hall

Wednesday, April 13

9:30am – 3:30pm Exposition Open

Exhibitor Move-Out

Wednesday, April 13

3:30pm – 10:00pm

Thursday, April 14

8:00am – 11:00am

HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?

Hotel information can be found on the official Sea Air Space Conference Website.

PARKING – What are the Parking Rates at the Gaylord National?

$12.00 for 0-3 hours self parking

$19.00 per day self parking/overnight*

$17.00 for 0-3 hours valet parking

$28.00 per day valet parking/overnight*

*All rates are subject to change without notice.

REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?

Online Registration will be available in January 2011. The exhibit and seminar portion of the event is open without charge to all qualified attendees, civilian employees and members of the armed forces, employees of U.S. government agencies, members of the reserve and retired military, representatives of foreign embassies, members of the Navy League of the United States and designated representative of member and exhibitor companies. The Sea-Air-Space exposition is not open to the public. A government-issued photo ID (driver’s license, federal government ID, etc.) and business identification are required upon check-in. Special group registration (qualified attendee only) must be approved in advance by the Navy League. Registration related questions should be directed to the Sea-Air-Space Registration Headquarters. sasregistration@jspargo.com

SHUTTLE BUSES & TRANSPORTATION

Detailed transportation information is available on the official Sea Air Space Conference Website.

SPONSORSHIPS – What type of sponsorships are available?

For sponsorship information please contact Paul doCarmo or Connie Shaw at 703.631.6200 or refer to the online sponsorship list.