AGE RESTRICTIONS - Are there any age restrictions to get into the exhibit hall?

No one under the age of 18 is allowed in the exhibit hall area at any time. 

AIRPORT & TRANSPORTATION- What is the closest airport to the convention center and what transportation is available?

Honolulu International Airport is the closest airport to the Sheraton Waikiki. Limos and Taxis are readily available.  Car rental is available as well.

ATTENDEE LIST - How can I obtain a pre-and post show attendee list?

An attendee list is not available for this event. 

BADGES (exhibitors) – How can I register our booth personnel? How many badges is our company eligible for and what do they give us access to.

You may register your booth personnel through our secure registration website:

https://reg.jspargo.com/Hawaii11/Default.aspx

Each exhibiting company will receive unlimited booth personnel badges.

BUDGET - How do I work with a tight budget?

• Always order your services before the discount deadlines.
• Consolidate your freight and shrink wrap it to avoid additional material handling charges.
• For large groups use shuttle transportation rather than individual taxi service.
• Always bring back up supplies so you don’t have to rent or buy them for a premium at the show.
• Some items are cheaper to bring on your own rather than renting them over and over again at every show. (i.e. power strips, extension cords, fake plants, trash can etc.)
• Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
• Meet your freight target times (if applicable) to avoid additional surcharges.

CONFERENCE SCHEDULE - Where can I find a schedule of events?

A preliminary schedule of events is available on the AFCEA Asia-Pacific Conference website.

http://www.afcea.org/events/asiapacific/11/schedule.asp 

CONTACTS - Who are my key contacts as an exhibitor?

A list of Key Contacts is available on the AFCEA Asia-Pacific exhibits website.

(link: http://events.jspargo.com/hawaii11/public/MainHall.aspx)

COSTS - What other costs can I expect in addition to my booth space?

Most Exhibitors will incur/need:

Material Handling/Drayage charges
Shipping charges
Booth furniture (i.e. draped tables, chairs, etc)  

If applicable:

Airfare
Hotel
Meals
Electric/Phone/internet connection          

Prices will be available with the online exhibitor manual in July. 

DEADLINES – What deadlines do I need to keep in mind as an exhibitor?

Deadlines will be available in July with the release of the online exhibitor manual. 

DEMOGRAPHICS – What is the expected demographic breakdown of attendees?

The following summary is based on the 2010 Demographic breakdown.

Active Military: 28%
Business/Industry: 31%
Government: 28%
Other: 13 

DRESS CODE - What is the dress code for booth personnel?

Aloha or Business casual is always welcome, khakis and company logo polo-shirts are acceptable. 

EXHIBITOR LIST - Who is exhibiting this year?

An exhibitor list is available on the Technet Asia-Pacific exhibits website.

(link: http://events.jspargo.com/TNAP11/public/ExhibitorList.aspx
to see a current list of exhibitors and an interactive floor plan) 

EXHIBITOR MANUAL – When will I receive my exhibitor manual?

The exhibitor manual will be available online in July. 

EXPOSITION SCHEDULE – What are this year’s move-in, move-out and show hours?

Tentative Exposition Schedule

Exhibitor Move

Sunday, October 30            1:00pm – 5:00pm   
Monday, October 31            8:00am – 6:00pm    

Show Opens

Tuesday, November 1         9:30am - 5:00pm
Wednesday, November 2     9:00am – 5:45pm
Thursday, November 3        9:00am – 2:30pm

Move out

Thursday, November 3        2:30pm – 10:00pm 

HOTEL RESERVATIONS - How can I make hotel reservations? What are cut-off dates and what are the room rates?

Hotel reservations can be made online.

http://www.afcea.org/events/asiapacific/11/hotel.asp

REGISTRATION (CONFERENCE) - How do I register for the conference portion of the event; what does it include; and what qualifications are necessary?

You may register for the conference through our secure registration website:

https://reg.jspargo.com/Hawaii11/Default.aspx

SHUTTLE BUSSES - Is there shuttle bus service available from my hotel to the convention center?

Shuttle Bus service is not available since most of the selected conference hotels are walking distance or just a very short taxi ride away.

SPONSORSHIPS – What type of sponsorships are available?

For patron/sponsor information, please contact Gina McGovern at 703.631.6236 or gmcgovern@afcea.org.