About AGU Fall Meeting


AGU NetworkingLogin to your Exhibitor Portal and click on Booth Personnel to register your staff. For password assistance, contact attendee Brittany.Spargo@spargoinc.com.

As AGU marks its Centennial in 2019, we return to San Francisco, the home of the AGU Fall Meeting for more than 40 years. Join our diverse community at the newly renovated Moscone Center as we collaborate across borders and boundaries to explore and develop our research. Don’t miss this once-in-a-lifetime opportunity to participate in Centennial presentations and special events that will bring to life the past, present and the future of our science.

Today we stand at the intersection of history and our future. Fall Meeting 2019 will prepare you for what’s ahead: rapid developments in our science, new approaches to observing our Earth and beyond, the introduction of new data streams, growing demand for accessible science, the expansion of convergent science, and more. AGU will celebrate our past and inspire the future by bringing together the people, the imagination, and the science that will ignite our next hundred years to make our planet safer, cleaner, and more sustainable.

AGU Fall Meeting Frequently Asked Questions

  Where is the exhibit hall located?

Moscone Center
747 Howard St.
San Francisco, CA 94103
Hall F located in the South Lower Lobby– 5

  Where is the Exhibitor Service Manual?

The Exhibitor Service Manual is linked here.

  When is the Exhibit Hall open?

Exhibit Hall Schedule

Show Hours
Monday, December 9 • 6:00 PM – 8:00 PM
Tuesday, December 10 • 10:00 AM – 5:30 PM
Wednesday, December 11 • 10:00 AM – 5:30 PM
Thursday, December 12 • 10:00 AM – 5:30 PM
Friday, December 13 • 9:30 AM – 1:30 PM

Please note: This schedule is subject to change. All exhibits must be staffed during exhibit hours.

  What is the demographic breakdown of attendees?

Click here to view the 2019 AGU Fall Meeting demographic breakdown.

  What deadlines should I keep in mind?

A deadline checklist will be housed in the Exhibitor Service Manual. The deadline checklist is linked here. Most deadlines fall 30-45 days in advance of the first day of the Expo.

  Who are my key contacts?

Who do I contact?

Exhibit Sales

Companies beginning with #-D:
Bradley Eubank
AGU Exhibit and Sponsorship Sales
SPARGO Inc.
703-995-2562
bradley.eubank@spargoinc.com

Companies beginning with E-O:
Cindy Auguste
AGU Exhibit and Sponsorship Sales
SPARGO Inc.
703-592-4397
cindy.auguste@spargoinc.com

Companies beginning with P-Z:
Jillian Holt
AGU Exhibit and Sponsorship Sales
SPARGO Inc.
703-995-2573
jillian.holt@spargoinc.com

Registration

AGU Registration Support
(571) 549-4542
AGUFMExhibitors@spargoinc.com

Exhibit Operations

Brittany Spargo
703-667-5701
brittany.spargo@spargoinc.com

Registration and Program Questions

  Where can I find the Conference schedule?

The full conference agenda can be found online in Fall 2019, or through the official conference mobile app.

  How can I register my booth personnel?

Exhibitor Registration is anticipated to open August 2019. Once open, you may register your staff here.

Your badge allotment is dependent on the size of your space. To confirm what is included with your space, contact Brittany.Spargo@spargoinc.com.

  How can I make hotel reservations?

Housing is anticipated to become available in August 2019. Reserve your room early at the special AGU rate. Remember that your patronage at these hotels makes it possible for AGU to honor its contractual obligations, thus keeping registration fees down.

Be aware that it is not unusual for housing wholesalers to contact convention attendees claiming to offer great deals on hotels during the convention dates. Please be advised that AGU has no affiliation with these room brokers and attendees opting for alternatives offered by these wholesalers may be at risk.

Know Before You Go

  Transportation to the Moscone Center?

Closest Airport:
The closest major airport to San Francisco, CA is San Francisco Airport. This airport is 12 miles from the Moscone Center.
 

Click here to view Ground Transportation Options.

  What are the age restrictions at AGU Fall Meeting 2019?

No one under age 18 is permitted in the exhibit hall during move in or move out hours. During exhibit hours, children will require a badge to access the exhibit hall. Please see registration for badge information.

  What is the dress code?

Business professional is always welcome, but khakis and company logo polo-shirt are acceptable.

  Who is exhibiting this year?

Visit our website to see a current list of exhibiting companies and an interactive floor plan.

  How do I work with a tight budget?

  • Always order your services before the discount deadlines.
  • Consolidate your freight and shrink wrap it to avoid additional material handling charges.
  • For large groups use shuttle transportation rather than individual taxi service.
  • Always bring back up supplies so you don’t have to rent them for a premium at the show.
  • Some items are cheaper to bring on your own rather than renting year after year every show. (i.e. power strips, extension cords, artificial plants, trash can etc.)
  • Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
  • Meet your freight target times (if applicable) and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
  • For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.
  What additional costs can I expect?

Aside from the cost of your exhibit space:

Required:
Carpet or Floor Covering

Most Exhibitors will Incur/Need:
Material Handling/Drayage Charges
Shipping Charges
Booth Furniture (i.e. carpet, draped tables, chairs, etc.)

If Applicable:
Airfare
Hotel
Meals
Electric/Phone/Internet Connection

Pricing may be found in the Exhibitor Service Manual which is expected to be available September 2019.


Exhibitor Alert

AGU and SPARGO, Inc. encourage you to be aware of organizations who claim to have access to the AGU 2019 Attendee list, as they may try to sell this list to you. Please note neither AGU or SPARGO distributes an attendee list and DO NOT offer list rental services. Also, be aware companies other than AGU 2019 offical housing provider (SPARGO, Inc.) may contact you and indicate that they are affiliated with AGU and AGU Fall Meeting 2019 and claim to offer hotels at 'reduced' rates. These companies are not affiliated in any way with AGU and it is highly recommended that you do not use their services.