Exhibitor Checklist

ONSITE TO-DOs

  • Note: Beware of false and fraudulent housing claims. AORN has designated MCI USA as the only housing provider for the AORN Global Surgical Conference & Expo.

  • Review Onsite Booth Needs:
    • Spend time reviewing the comprehensive Exhibitor Manual for: a full Onsite Booth Checklist, info about Orange County Convention Center, key contact information, floor plans, security tips, and more.

  • Log into the Exhibitor Resource Center to:
    • Update your booth listing (Note: deadline to be included in printed directory is 5/21)
    • Register for badges

  • Important Onsite Deadlines:
    • June 17 -
      • Booth and Rigging Rendering (400 sq. ft. +)
      • Onsite Contact Information Form Due
      • Exhibitor-Appointed Contractor Notification and EACs Certificate of Liability Insurance Due
      • Giveaways over $100 in value must be submitted for approval
    • July 6 – Freeman Advanced Warehouse begins accepting shipments
    • July 14 – Catering, Floral, Photography/Video, Lead Retrieval, Internet, and Utilities and Rigging orders are due. Contact each contractor for questions and details.
    • August 5 – Direct freight arrives at Orange County Convention Center
    • August 8 – Exhibits must be set by 12pm

  • Purchase advertising and engagement opportunities to maximize your exposure to attendees. Important advertising deadlines:
    • July 1 – Attendee bag insert
    • July 16 – Expo Quest booth traffic program
    • July 16 – Conference mobile app banners

VIRTUAL AORN EXPO TO-DOs

  • Sign into the virtual platform with the information received in your welcome letter

  • Important Virtual Booth and Advertising Deadlines:
    • July 2
      • Virtual platform banners
      • Lounge Presentations
      • Product Showcase
    • July 19 - Deadline for virtual booth setup
    • August 5 – Virtual Expo Launch