Giveaways

Every Exhibitor is required to complete the online giveaway form by logging onto the Exhibitor Resource Center by Friday, June 21. Those who are not distributing giveaways should select “no giveaways” on the form. Login instructions to access the Exhibitor Resource Center were sent to your primary booth contact. If your primary booth contact did not receive this email, please contact Eileen McGill at 703-679-3969 or btexhibits@spargoinc.com.

Commercial Exhibitors

Non-profit Exhibitors and
Government Agencies

  • All giveaways by commercial exhibitors will meet the giveaway standards of the CMSS Code for Interactions with Companies and with the PhRMA Code, regardless of whether the exhibitors have adopted the PhRMA Code.
  • In keeping with the PhRMA Code, all giveaways by commercial exhibitors must be designed primarily for the education of patients or healthcare professionals.
  • Giveaways must not exceed $10 USD in value and must be available to all registered attendees immediately upon request. Please note: individual product samples are not allowed as giveaways and should not be included on educational literature.
  • Pens, mouse pads, and other “reminder” items are not permitted as giveaways for commercial exhibitors.

  • All giveaways by non-profit exhibitors and government agencies must not exceed $10 USD in value and must be available to all registered attendees immediately upon request.
  • Giveaways by non-profit exhibitors who are subject to the PhRMA Code must meet the standards for Giveaways by Commercial Exhibitors.


SPECIFIC GIVEAWAY RESTRICTIONS
Tote bags are not eligible giveaways for commercial exhibitors. Tote bag giveaways provided by non-commercial exhibitors must be professional in appearance and in function. A sample tote bag (not a paper rendering) must be submitted to ASCO Breakthrough Exhibits Management for approval . You may send a sample to:

                                                                         ASCO Breakthrough Exhibits Management
                                                                         c/o SPARGO, Inc. (Darnella Bailey)
                                                                        11208 Waples Mill Road
                                                                         Suite 112
                                                                         Fairfax, VA 22030

Cash and/or cash equivalents may not be offered to attendees. Distribution of coupons or vouchers for meals, entertainment, and personal services to meeting attendees is not allowed.

The following items are not eligible giveaways: oversize bags, bags with wheels, balloons, beach bags, blankets, cash or cash equivalents, fans, gift certificates, golf/tennis balls, hats, massagers, music CDs, phone cards, product giveaways, prescription and non-prescription drugs, stuffed animals, t-shirts, and watches.

Distribution of giveaways and other promotional items in event facilities outside of the exhibit booth, outside of designated meeting exhibit space at event hotels, or on websites linked to or from an online exhibit booth is prohibited for the duration of the Meeting.

For additional information, please review the Policy for Exhibitors and Other Organizations at ASCO Meetings relating to Giveaways on page 14.