Giveaways
Every Exhibitor is required to complete the online giveaway form by logging onto the Exhibitor Resource Center by Friday, November 22, 2024. Those who are not distributing giveaways should select “no giveaways” on the form. Your company login information to access the Exhibitor Resource Center was sent to your primary booth contact. If your primary booth contact did not receive this email, please contact the
Exhibits Management Team.
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Commercial Exhibitors
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Nonprofit Exhibitors and Government Agencies
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- All giveaways by commercial exhibitors will meet the giveaway standards of the CMSS Code for Interactions with Companies and with the PhRMA Code, regardless of whether the exhibitors have adopted the PhRMA Code.
- In keeping with the PhRMA Code, all giveaways by commercial exhibitors must be designed primarily for the education of patients or healthcare professionals.
- Giveaways must not exceed $10 USD in value and must be available to all registered attendees immediately upon request.
- Exhibitors interested in giving away product samples must get prior approval from ASCO and must include the sample’s fair market value; product samples are not allowed for pharmaceutical companies..
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- All giveaways by nonprofit exhibitors and government agencies must not exceed $10 USD in value and must be available to all registered attendees immediately upon request.
- Giveaways by non-profit exhibitors who are subject to the PhRMA Code must meet the standards for Giveaways by Commercial Exhibitors.
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SPECIFIC GIVEAWAY RESTRICTIONS
Tote bags are not eligible giveaways for commercial exhibitors. Tote bag giveaways provided by non-commercial exhibitors must be professional in appearance and in function. A sample tote bag (not a paper rendering) must be submitted to ASCO Exhibits Management for approval no later than Friday, November 22. You may send a sample to:
ASCO Exhibits Management
c/o SPARGO, Inc. (Darnella Bailey)
11208 Waples Mill Road
Suite 112
Fairfax, VA 22030
Cash and/or cash equivalents may not be offered to attendees. Distribution of coupons or vouchers for meals, entertainment, and personal services to meeting attendees is not allowed.
The following items are not eligible giveaways: oversize bags, bags with wheels, balloons, beach bags, blankets, cash or cash equivalents, fans, gift certificates, golf/tennis balls, hats, massagers, music CDs, phone cards, prescription and non-prescription drugs, stuffed animals, t-shirts, and watches.
Distribution of giveaways and other promotional items in event facilities outside of the exhibit booth, outside of designated meeting exhibit space at event hotels, or on websites linked to or from an online exhibit booth is prohibited for the duration of the Symposium.
Please see the Policy for Exhibitors and Other Organizations at ASCO Meetings for more information regarding our Giveaway policy.
If you have any questions, please contact Darnella Bailey at 703-995-3883 or giexhibits@spargoinc.com.
