EAC/Non-Official Contractor Notification Submission Instructions

An Exhibitor Appointed Contractor (EAC)/Non-Official Contractor is a company other than the official contractors listed in this Manual providing a service (installation and dismantling labor, floral, photography, audio visual, computer rental, and other related services) requiring access to your exhibit table during move-in and move-out.
 
All exhibiting companies/organizations that choose to use an EAC/Non-Official Contractor are required to submit a form, comply with all rules and regulations, and supply necessary information by Wednesday, November 29, 2023. 
 
EACs/Non-Official Contractors will be required to use labor supplied by the appointed contractor unless the following requirements are fulfilled: 
 
  • Exhibitors must submit the Exhibitor Appointed Contractor form in the Exhibitor Resource Center by Wednesday, November 29, 2023. 
  • EACs/Non-Official Contractors must provide a Certificate of Liability Insurance naming ASCO, SPARGO, Inc., Freeman, and the Moscone West Building as additional insured. The Certificate of Liability Insurance must include Comprehensive General Liability coverage with limits not less than $1,000,000 including Contractual Liability and Products Liability coverage and Workman’s Compensation in accordance with local law. Certificates of Liability Insurance must indicate the name of the exhibiting company and table number that they are representing in the description area of the certificate. Certificates will be discarded if this information is not supplied. 
  • All EAC/ Non-Official Contractor personnel must be properly identified with an official 2024 ASCO GU Cancers Symposium badge or wristband on show site. 
     
EAC/Non-Official Contractors are permitted on the exhibit floor ONLY after all the information above has been supplied and only during official move-in and move-out hours. Exhibitor personnel, including EACs hired to work in the exhibit, may not solicit from outside of the exhibit space or elsewhere at the Symposium venue, including at educational and scientific meeting rooms and poster sessions. EAC/ Non-Official Contractors may not canvass in any part of the Posters, Exhibits, and Food Room or at the Symposium venue. Failure to comply with any or all the above will result in refusal of the EAC/Non-Official Contractor to access the Posters, Exhibits, and Food Room and the ability to service your exhibit.