SSO 2018 Media Guidelines

The SSO 2018 Media Guidelines are designed to provide editors, reporters and health, medical and technology writers with information about SSO policies and procedures regarding coverage of the 71st Annual SSO Cancer Symposium, March 21-24, 2018, at the McCormick Place Lakeside Center, Chicago, Illinois.

Media must contact Chris Martin (cmartin@davidjamesgroup.com630.305.0003) to register for SSO 2017 or for additional information. The media registration deadline is March 2, 2018.



Founded in 1940 as the James Ewing Society, the Society of Surgical Oncology (SSO) is the premier organization for surgeons and health care providers dedicated to advancing and promoting the science and treatment of cancer. The Society’s focus on all solid-tumor disease sites is reflected in its Annual Cancer Symposium, monthly scientific journal (Annals of Surgical Oncology), educational initiatives, and committee structure.

The SSO proudly hosts SSO 2018, the 71st Annual SSO Cancer Symposium.

SSO 2018 is the leading international scientific event that covers the latest techniques and advances in the management of surgical patients with solid tumor cancers. It will draw together more than 1,800 surgical oncologists and other professionals in the field.

The following is offered to fully accredited members of the media who are approved by SSO:

  • SSO 2018 symposium registration (complimentary)
  • Admission to scientific and education sessions
  • Admission to Industry Forums
  • Admission to the SSO 2018 Exhibition
  • One-on-one interview opportunities

Media registration does not include admittance to:

  • Pre-Meeting Workshops
  • Meet the Professor Breakfasts
  • President’s Reception

SSO has set forth these guidelines governing media and corporate/institutional media activities in order to facilitate coverage of news generated by this annual meeting.

SSO reserves the right to deny admission to any representative who fails to adhere to these policies or who misuses their media privileges to engage in activities other than journalistic pursuits.


Embargo Policy

Abstracts: Abstracts will be available on the website early February. Additional media inquiries can be directed to Chris Martin, cmartin@davidjamesgroup.comAll abstracts are embargoed until they are presented at SSO 2018.

Scientific programs: All information unveiled at symposia and plenary sessions is embargoed until the day presented as listed in the program guide or press briefing materials.


Media Registration

Journalists who are employed by accredited news organizations attending the Symposium for the purpose of editorial coverage will be granted media credentials. Media privileges are reserved for professional journalists and are granted for the express purpose of gathering news and information to provide editorial coverage of the Symposium. To qualify, journalists are required to submit media credentials including a letter verifying assignment to the meeting on the letterhead of the news organization being represented. The following types of media are encouraged to apply for a Symposium press pass:

Business and Trade Publications, News Wire Services
Reporters from magazines, newspapers, trade publications and wire services must provide a business card and a current masthead that includes their name. Contributing editors must verify they have been retained to cover SSO 2018 by presenting a letter of assignment.

Television and Radio
Broadcast reporters and producers from news organizations must provide a business card and a letter of assignment.

Analysts must provide a letter of assignment from a recognized analyst firm, a business card and one bylined article from the past six months.

University Publications
University publication reporters must provide at least two bylined articles published within the past six months and must verify they have been retained to cover SSO 2018 by presenting a letter of assignment from the university. University publications are limited to one media representative.

International Media
Representatives from non-U.S. media are required to pre-register by February 14, 2018, in order to receive press credentials to attend SSO 2018. On-site media registration is not available for non-U.S. media due to the need to verify credentials in advance.

Freelance Journalists
Freelance journalists who wish to cover the Symposium must submit copies of three bylined articles covering a relevant scientific topic in addition to an official letter of assignment from an accredited news organization. In some cases, a copy of the publication/program, and/or proof of editorial freedom from funding sources may be required to establish media status for registration.

Newsletter Media
Newsletters are invited to register one representative to cover the meeting. Newsletter representatives must submit three issues of their newsletter containing information pertaining to surgical oncology. In some cases, proof of editorial freedom from funding sources may be required to establish media status for registration.

Online Media
Journalists working for online media who wish to register as media must work for organizations that meet the following criteria:

  • The website must provide original, editorial news coverage
  • Editorial content must be independent of advertising and sponsorship
  • The site and its content must be overseen by an editorial advisory board
  • Advertising must be clearly identifiable as such

The website must have multiple sponsors and all sponsors must be clearly identified on the website. Companies or organizations producing publications, videos, and/or other electronic media intended for marketing, advertising or public relations purposes may not register as media. “For hire” analysts, public relations personnel, freelance writers and/or individuals from print and online promotion services without an assignment letter from an accredited news organization may not register as media.

Registered media are required to wear their media badges at all times while on-site at SSO 2018. Entry into sessions requires a badge.

Registration is limited to two representatives from any one media outlet. Due to space considerations, newsletters are limited to one representative each. If additional staff is required, please contact SSO at sso@surgonc.orgMedia are invited to attend all Symposium sessions and events. Videotaping educational scientific sessions is strictly prohibited.

The designated media room at SSO 2018 is E266. Registered media will have internet access and beverages will be available. Special requests related to media facilities must be made in writing no less than three weeks prior to SSO 2018 and must be approved by SSO. SSO 2018 has been designated smoke-free. This policy applies to all meeting areas and any media facilities.