WASTECON 2018 Exhibitor Resources

Exposition Schedule


Sunday, August 19, 2018
12:00pm - 5:00pm


Monday, August 20, 2018
8:00am - 4:00pm
*Touch up only after 12:00pm

Show Hours

Monday, August 20, 2018
6:30pm - 9:00pm


Tuesday, August 21, 2018
10:00am - 3:00pm


Wednesday, August 22, 2018
1:00pm - 4:00pm


Wednesday, August 22, 2018
4:00pm - 8:00pm


Thursday, August 23, 2018
8:00am - 12:00pm

Exhibitor Tools

  Order Booth Materials


Order Online or Order by PDF

Advanced Order Deadline: July 30, 2018
  • Carpet
  • Furniture
  • Labor/Material handling
  • Shipping

Gaylord Opryland Convention Center

Advanced Order Deadline: August 3, 2018


Advanced Order Deadline: July 27, 2018

Convention Foliage

Advanced Order Deadline: July 30, 2018
  Items Included with Booth Space

Items Included with Booth Space

*Please note that booth carpet/floor covering is not included with your booth space purchase. It is a requirement that each booth have carpet/floor covering for WASTECON 2018.

  • 8' high back drape (white/green) and 36" high side drape (green)
  • 7"x44" Company ID Sign
  • Two (2) Full Conference Registrations per 10'x10' booth (Access to sessions, keynotes, exhibit hall, etc.)
  • Two (2) Exhibit Hall Only Registrations per 10'x10' booth (Access to exhibit hall only)
  Lead Retrieval
  Exhibitor Success Tools

Exhibitor Portal

  • Register your Booth Personnel
  • Upload your company logo. (Your logo will appear on the Interactive Floor Plan.)
  • Add your company’s social media platforms.
  • Upload/edit your company profile for online listing and mobile app.
  • Select product categories and services.
  • Make booth payment.

Exhibitor FAQ's

  Age Restrictions?

Are there any age restrictions to get into the exhibit hall?

No one under the age of 18 is allowed in the exhibit hall area at any time.

  Airport and Transportation?

What is the closest airport to the convention center and what transportation is available?

Nashville International Airport (BNA) is the closest airport to the convention center (approximately 8 miles away). Passengers in need of ground transportation have a wide selection of affordable options to choose from.

  Attendee List?

How can I obtain a pre- and post show attendee list?

An attendee list is only available for exhibitors and certain sponsors. A list will be sent out via email 2 weeks pre and 2 weeks post event.

  Typical Costs?

What other costs can I expect in addition to my booth space?

Most Exhibitors will incur/need:

  • Material Handling/Drayage charges
  • Shipping charges
  • Booth furniture (i.e. draped tables, chairs, etc. in addition to what is automatically provided)

If applicable:

  • Airfare
  • Hotel
  • Meals
  • Electric/Phone/Internet Connection

Detailed prices are available in your Exhibitor Service Manual.


What deadlines do I need to keep in mind as an exhibitor?

  • Freeman Advanced Order Deadline: July 30, 2018
  • Electrical Advanced Order Deadline: August 3, 2018
  • Lead Retrieval Advanced Order Deadline: July 22, 2018
  • PSAV Advanced Order Deadline: July 27, 2018
  • Floral Advanced Order Deadline: July 30, 2018
  Dress Code?

What is the dress code for booth personnel?

Business professional is always welcome, but khakis and company logo polo-shirts are acceptable as well.

  Shuttle Buses?

Is there shuttle bus service available from the airport to my hotel?

Transportation options to the Convention Center are available here.

  Shipping Address?

Advanced Warehouse

Items must arrive between July 20, 2018 and August 13, 2018

Exhibitor Name, Booth Number
c/o Freeman
1701 Lebanon Pike Circle
Nashville, TN 37210

After August 13, 2018, a late charge will be applied to all materials sent to the advanced warehouse. For more information on shipping, please contact Freeman Exposition Services at 615-884-5785 or FreemanNashvilleES@freeman.com


Direct to Showsite

Items may begin arriving on August 19, 2018

Exhibitor Name, Booth Number
c/o Freeman
Gaylord Opryland Resort & Conv CTR 2815 Opryland Drive
Nashville, TN 37214

Please note, any items arriving to the convention center before August 19, 2018 may be refused by the facility. If accepted, materials may accrue high fees.


What type of sponsorships are available?

For sponsorship information, please view the Online Sponsorship Opportunities webpage. With questions, please contact:

SWANA Exhibit and Sponsorship Management Team
Phone: 703-679-3944
Email: SWANAexhibits@spargoinc.com

  Quick Budget?

How much do booth items cost for a 10'x10' booth space?

Booth Carpet: $183.90

One (1) 6ft draped table: $141.50

One (1) limerick side chair: $65.25

One (1) wastebasket: $22.70


Total Cost (not inclusive of tax): $413.35

Official Contractors

As you plan for WASTECON, you may receive solicitations from publications and vendors that are not affiliated with SWANA, SPARGO Inc., or any contracted organization therin. Please be advised that SWANA does not sell exhibitor lists or contact information to anyone. This information is securely provided to WASTECON Official Contractors to inform exhibitors of show related services. Solicitations from unofficial vendors are often the result of obtaining public information from the internet. WASTECON partners with select vendors to produce our premiere conference and expo and can intervene on your behalf if any customer service issues arise.

List of official contractors:

  • Spargo, Inc. (Exhibit Sales and Management, Registration, and Lead Retrieval)
  • Freeman Exposition Services (Booth Equipment, Furnishings, Carpet, Cleaning, Graphics, Labor, Shipping and Material Handling, Exhibit Rental and Transportation)
  • Gaylord Opryland Resort and Convention Center (Electricity, Internet, Catering)
  • PSAV (AudioVisual)
  • VIP Meetings & Conventions (Housing)
  • Convention Foliage Unlimited (Floral)


We look forward to you joining us this August in Nashville, TN!