Exhibitor Service Manual

General Information

Exhibit Schedule 
Key Contacts
Deadline Checklist
Items Included with Exhibit Space
Rules and Regulations
Booth Layout/Height Regulations
Security Tips 
Company Listing Upgrade
Photography Policy 

Service Order Forms

Freeman Services - General Service Contractor
(show services including carpet, tables, chairs, shipping, cleaning, and more)

Order by Fax/Email     Order Online

EAC Form

Booth Catering
Lead Retrieval
Poster Printing

Shipping Information

Shipping Addresses
Outbound Shipping
Cart Service
Washington DC Labor Jurisdictions


Show Management Requirements

Show Management requires that each exhibitor submits the following items:

Onsite Contact Information (required for everyone)

Specialty Display Notifications (if relevant)
This form is for those exhibitors displaying vehicles and non-standard displays

To submit these forms, please log-in to the exhibitor portal with the password you received in your exhibit space confirmation email.  If you need help retrieving your password, please contact Lauren.Turosik@spargoinc.com 


Exhibitor Registration Over Allotment Fees:

Exhibitor Booth Only Registration – This registration type is for Exhibit Booth Personnel ONLY who CANNOT attend educational sessions

  • Over allotment fee:
    • $150- each additional booth personnel

Exhibitor Full Conference Registration – This registration type is for Exhibit Personnel who can attend SELECT educational sessions, events, and present oral and poster sessions

  • Over allotment fee:
    • $535 by November 7; $645 after November 8 - each additional booth personnel

For Exhibitor concerns, please contact AGUFMExhibitors@spargoinc.com.

Official Service Contractors

As you plan for the AGU 2018 Fall Meeting, you may receive solicitations from publications and vendors that are not affiliated with AGU 2018, American Geophysical Union, SPARGO, Inc. or any contracted organization therein. Please be advised that AGU does not sell exhibitor lists or contact information to anyone. This information is securely provided to AGU Official Contractors to inform exhibitors of show related services. Solicitations from unofficial vendors are often the result of obtaining public information from the Internet. AGU partners with select vendors to produce our premiere conference and expo and can intervene on your behalf if any customer service issues arise.

List of official contractors:

  • SPARGO, Inc. (Exhibit Sales, Management, Registration, Housing and Lead Retrieval)
  • Freeman (General Service Contractor)
  • HiTech (Electricity)
  • SmartCity (Internet)
  • Centerplate (Catering)
  • Projection (Audio Visual and Computers)
  • National Plant Floral (Floral)
  • WebsEdge (Video Production)

Latex Sensitivity Alert

Balloons and/or latex materials are prohibited from the exhibit hall. Show Management has the right to remove any such materials from the hall at any time.

Beware! Scam Warnings

AGU and its partners never sell meeting attendee contact information nor do we sell contact information about current/former members. It has been brought to our attention that several exhibitors have been offered attendee lists for purchase. These lists are not provided or authorized by AGU, and they violate AGU’s policies and principles. If any organization offers to sell you a list of AGU members or meeting attendees, we ask that you forward the email to service@agu.org

If you are interested in opportunities to reach meeting attendees or AGU members, we encourage you to explore our many sponsorship opportunities, including the option to purchase advertising in our newsletters: AGUniverse, Meetings, or AGU Career Center. 

We are here to help your company have a great event.

Please feel free to contact me with any questions you may have. See you in DC!

Lauren Turosik, CEM
Spargo, Inc.
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030
Phone: 703-667-5701