Exhibitor Service Manual

General Information

Quick Facts
Exhibit Schedule
Key Contacts
Deadline Checklist
Items Included with Exhibit Space
Shipping Information
Rules and Regulations
Security Tips
Register for Badges
Height Guidelines
Upgraded Listing

General Service Contractor Forms

Hargrove - General Service Contractor

(Furniture, Carpet, Signs, Booth Cleaning, Freight Handling, Shipping, etc.)

Download a PDF of Hargrove's forms and instructions.
Order online with Hargrove's Exhibitor Service Portal (password required)
If you have questions regarding these services please contact Exhibitor Services at 301-306-4627 or email Exhibitor Services at Hargrove.

Service Order Forms

Electrical Services
Internet Services
Lead Retrieval

Pre-Show Mailing List
Post-Show Mailing List
 EAC (Exhibitor Appointed Contractor)
Audiovisual Rentals
Booth Catering


Official Service Providers

Hargrove - General Service Contractor
(Show services include carpet, tables, chairs, shipping, cleaning, rigging, and more)

PSAV - Audiovisual

Hi Tech Electric - Electricity

Smart City - Internet/Telecommunications

Catering - Centerplate

InFocus Marketing - Mailing List Rental

Spargo, Inc. - Housing, Lead Retrieval, Exhibit Management

The companies listed above are the Official Service Providers of the Tranporation Research Board's 96th Annual Meeting. If you are contacted by any company other than those listed above, please note that these companies are not authorized to represent the TRB nor do they have access to officially contracted TRB Meeting rates.  These unauthorized companies often do not deliver on promises to customers.


Show Management Requirements

Show Management requires that each exhibitor submits the following items: 

Onsite Contact Information (required for everyone)

Displayed Vehicle Authorization Form
 (required for companys with vehicles on display)

To submit these forms, please log-in to the exhibitor portal with the password you received in your exhibit space confirmation email.  If you need help retrieving your password, please contact Lauren Turosik.

Lauren Turosik
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030
Phone: 703-667-5701
Email: lauren.turosik@spargoinc.com