About WASTECON®


WASTECON NetworkingSWANA's WASTECON® helps public sector solid waste leaders and their teams plan sustainable futures for their communities. Conference topics illustrate innovative ideas and successes in solid waste management: innovation in management techniques, developing a circular economy and tackling marine litter. Innovations in safety, communications, recycling, and international waste management will be showcased at WASTECON® 2020.

WASTECON® Frequently Asked Questions

  Where is the exhibit hall located?

Gaylor Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
Halls E and F

  Where is the Exhibitor Service Manual?

The Exhibitor Service Manual is expected to become available in early Fall 2020.

  When are Call for Papers Accepting

WASTECON 2020: Call for Proposals will be accepting proposals from March 9, 2020 - April 20, 2020. Click here to submit your proposal.

  Who are my main contacts?

Who do I contact?

Exhibit Sales

Cindy Auguste
SWANA Exhibit and Sponsorship Sales
SPARGO Inc.
Phone: 703-592-4397
Email: cindy.auguste@spargoinc.com

Walid Mansoor
SWANA Exhibit and Sponsorship Sales
SPARGO Inc.
Phone: 703-679-3977
Email: walid.mansoor@spargoinc.com

Olivia Fahoury
SWANA Exhibit and Sponsorship Sales
SPARGO Inc.
Phone: 571-207-8894
Email: olivia.fahoury@spargoinc.com

Registration

WASTECON® Registration Support
703-443-6418
WASTECONreg@spargoinc.com

Housing

Orchid Events
833-303-4702
help@orchid.events
 

Exhibit Operations

Judy Spargo, CEM
WASTECON® Exposition Management
c/o SPARGO, Inc.
703-679-39293
judy.spargo@spargoinc.com

Emily Amador
Exhibit Services Specialist
c/o SPARGO, Inc.
571-418-5338
emily.amador@spargoinc.com

  What are the Exhibit Hall hours for WASTECON?

The complete Exposition Schedule will become available in late 2020.

  How can I receive a pre and post-show attendee list?

A pre-registered attendee list will be emailed (automatically) to the booth key contact approximately three (3) weeks prior to the show. A complete post-show attendee list will be emailed (automatically) approximately three (3) weeks after the show to the booth key contact. Note: These lists are opt-in only and include physical addresses, no email addresses.

  What deadlines should I keep in mind?

A deadline checklist is housed in the Exhibitor Service Manual, which is expected to become available in early Fall 2020. Most deadlines fall 30-45 days in advance of the first day of the Expo.

Registration and Program Questions

  How can I register my booth personnel?

Exhibitor Registration will open in Summer 2020. Once open, you may register in the Exhibitor Portal. Your badge allotment is dependent on the size of your space. To confirm what is included with your space, please contact the Exhibit Sales team.

  Where can I make hotel reservations?

Housing information will become available in Summer 2020. Check back later!

Be aware that it is not unusual for housing wholesalers to contact convention attendees claiming to offer great deals on hotels during the convention dates. Please be advised that SWANA has no affiliation with these room brokers and attendees opting for alternatives offered by these wholesalers may be at risk. 

Know Before You Go

  Transportation to the Convention Center?

Closest Airport:
The closest major airport to Grapevine, TX is Dallas Fort Worth International Airport. This airport is 5 miles from the Gaylord Texan Resort & Convention Center.

Ground Transportation
Taxi Service & Public Transportation Options

  What are the age restrictions for WASTECON 2020?

No one under age 18 is permitted in the exhibit hall during move in or move out hours. During exhibit hours, children will require a badge to access the exhibit hall. Please see registration for badge information.

  What is the dress code?

Business casual is always welcome, but khakis and company logo polo-shirt are acceptable.

  Who is exhibiting this year?

Click here to see an interactive exhibitor list and floor plan.

  How do I work with a tight budget?
  • Always order your services before the discount deadlines.
  • Consolidate your freight and shrink wrap it to avoid additional material handling charges.
  • For large groups use shuttle transportation rather than individual taxi service.
  • Always bring back up supplies so you don’t have to rent them for a premium at the show.
  • Some items are cheaper to bring on your own rather than renting year after year every show. (i.e. power strips, extension cords, artificial plants, trash can etc.)
  • Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
  • Meet your freight target times (if applicable) and instruct your drivers to check in at the marshaling yard before the deadline time noted in the service manual to avoid additional surcharges.
  • For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

  What additional costs can I expect?

Aside from the cost of your exhibit space:

Required:
Carpet or Floor Covering

Most Exhibitors will Incur/Need:
Material Handling/Drayage Charges
Shipping Charges
Booth Furniture (i.e. carpet, draped tables, chairs, etc.)

If Applicable:
Airfare
Hotel
Meals
Electric/Phone/Internet Connection