Registration and housing is open

Confirmed exhibitors will receive an email with a unique registration link and code to register. After you register your staff, you will receive a secure housing link for hotel reservations. If you have not received your email, please contact Gerardo Galindo at ggalindo@aagl.org or by phone at 714-503-6205. Note: AAGL reserves the right to modify hotel reservations for those exhibitors not officially registered for the meeting.

Exhibitor Registration Policies

All exhibitor staff must register and wear an official exhibitor badge to enter and remain in the exhibit hall. Company IDs or other forms of identification are not accepted once the show opens.

Exhibitor badges include food and beverage in the Exhibit Hall, and access to General and Breakout Sessions (unless otherwise noted). Labs and other events with fees are not included.

Badges are issued only to currently employed company representatives working in the booth.
Physicians involved in speaking, demos, or must register as attendees.
Badges are non-transferable and must be worn at all times in the exhibit hall.
All exhibitor personnel must adhere to the attendee policy located here.

Badge Allotment & Fees

Confirmed exhibitors receive two complimentary badges for every 100 square feet of booth space purchased. There is no fee to cancel a registration or substitute an attendee name within the exhibitor's complimentary registration allotment. Additional Paid Badges (over allotment): Additional badges over the allotment are available and can be added in the AAGL exhibitor registration site. Advance Rate: Through September 9: $235 per badge, After September 9, $350 per badge.

Paid Substitution/Transfers: Registrations may be substituted or transferred to another person within your company until October 25, 2026 with no penalty to paid or complimentary badges. After this date, changes must be made onsite and a penalty may apply. A $50 reprint fee will apply for lost or reprinted badges. Reprints must be in the same name as registered staff.

Note: Once a badge is printed, that registration is locked to that individual and cannot be transferred or reissued to another person. "No Show" Exhibitors - No refunds will be issued.

Exhibitor Badge Pick Up: Exhibitor badges are only available for pickup onsite at Exhibitor Registration. Each booth personnel should pick up their own badge, as ID may be required.

Exhibitor Points: Book your registered staff at the official Exhibitor hotel to earn points towards your Congress spend on actualized room nights. Room reservations must match the registered badge name.

Enforcement: AAGL may confiscate any invalid or misused badge. Unauthorized use — such as sharing badges or granting access to unregistered individuals — may result in removal from the event.

Exhibitor Housing

View Westin Copley Hotel Map

View Hilton Back Bay Hotel Map

*HOTEL UPDATE*

The hotel reservation cutoff date has passed at the Westin however, the Hilton has extended the cutoff until 10/19 or until the block is sold out. After the cut off, AAGL’s discounted rates are no longer available. Some nights are also sold out, and availability is becoming increasingly limited as there are big events taking place in Boston over this year’s Congress.

We encourage you to check back with the hotel frequently, as rooms may become available as the meeting approaches due to cancellations or changes in reservations.

If you did not receive your registration link please contact Gerardo Galindo via email to: ggalindo@aagl.org

Please note: Please reserve only the rooms you anticipate using. Excess room reservations that are later released may contribute to attrition costs for the meeting. We appreciate your partnership in helping us maintain the integrity of the room block

Exhibitor Room Blocks – 6+ Rooms

Exhibitors requiring six (6) or more guest rooms per night must secure their accommodations through a separate exhibitor room block agreement.

Exhibitor room blocks are subject to a minimum pickup requirement of ninety percent (90%) of the total room nights reserved. Exhibitors will be financially responsible for any attrition charges resulting from room pickup falling below the 90% commitment level.

AAGL reserves the right to review, modify, or reduce room block allocations based on reservation activity, hotel availability, and overall convention housing demand. Exhibitors are encouraged to reserve only the rooms they reasonably anticipate using and to notify AAGL promptly of any changes to their housing needs.

A final rooming list, including the names of all occupants, must be submitted no later than October 13, 2026. Names on the rooming list must correspond to registered exhibitors.

Please email AAGL at meetings@aagl.org to request an exhibitor block at the Westin or for any housing-related questions.

Beware of Housing “Pirates” & Data Poachers

Scam Warning

AAGL has been made aware of fraudulent websites claiming to handle official AAGL registration, housing, exhibits, and meeting space. These websites are scams. Do not share any personal or financial information with them.

AAGL cannot guarantee registrations, lodging, exhibit space, or meeting space booked through unauthorized providers, nor provide redress for such bookings. If you encounter suspicious activity, please report it with any relevant documentation to AAGL.

Always use links provided directly by AAGL for registration and housing. If you are unsure, contact AAGL before booking.

Important Reminders

Spargoinc.com is the only official site for exhibiting, advertising, and sponsorships at the AAGL Global Congress.
All legitimate communications come from email addresses ending in @aagl.org.
AAGL does not sell or share attendee email addresses. Any company claiming to have this information has obtained it through unauthorized data collection.
Stay vigilant and protect your information.

Contact us for Questions or Support

Exhibit Registration or Housing: meetings@aagl.org

Exhibit Sales / Operations: aaglexhibits@spargoinc.com