Meeting Space Packages

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Stand Out and Maximize Your TRB 2026 Annual Meeting Experience

Secure a private meeting room and take full control of your TRB Annual Meeting experience. Whether you're hosting key clients, closing deals, or coordinating with your team, a dedicated space ensures the privacy, professionalism, and convenience you need to succeed.

Key Benefits of Reserving a Meeting Space

• Privacy for Critical Conversations – Conduct team meetings, negotiate deals, and establish strategic partnerships in a confidential, distraction-free environment.
• Enhanced Brand Visibility – Gain access to the Convention Center reception space for 100 attendees, providing a prime opportunity to showcase your brand, products, and services in an interactive and engaging setting.
• Prime Location – Meeting rooms are conveniently situated in the Convention Center Concourse A, keeping you close to the event’s key activities.
• Professional Atmosphere – Impress clients and prospects with space that reinforces your brand’s credibility and professionalism.
• Effortless Scheduling – Secure high-value meetings on your own terms, avoiding the challenge of last-minute booking in noisy public areas.
• Versatile Use – Ideal for VIP engagements, team briefings, media interviews, and more.
• Boost Efficiency & ROI – Optimize your time at the event by hosting back-to-back meetings, keeping your team focused and productive.

Meeting Space & Reception Details

• Eligibility: Your organization must be a confirmed Exhibitor and/or Patron of the TRB 2026 Annual Meeting to qualify for meeting room reservations.
• Meeting and reception space is limited and will be assigned on a first-come, first-served basis.
• Access to your room Sunday through Wednesday, from 7:00 AM to 10:00 PM each day.
• Your room of approximately 700 square feet will include a conference table set for 20 people, plus perimeter seating for five. No setup changes allowed.
• To make your location for guests and staff, you may display one pop-up banner (maximum size: 39” wide x 78” high) outside the meeting room entrance.
• Access to a 100 person capacity reception space is available on Monday or Tuesday evening—one reception per meeting room rental.
• Receptions may begin no earlier than 5:30 PM and must conclude by 9:00 PM.
• Catering and audiovisual equipment are not included include with meeting or reception space but may be purchased separately through approved vendors.

For full details, please review the Meeting Space Terms and Conditions.

Exhibitor Meeting Space Rates

Pricing dependent on size of previously purchased exhibit space.

500+sq.ft.	400-499 sq.ft.	300-399 sq.ft.	200-299 sq.ft.	100-199 sq.ft.
$3,250	$3,775	$4,300	$5,875	$11,125

Patron Meeting Space Rates

Pricing dependent on previously purchased patron opportunity.

Platinum Patron	Gold Patron	Silver Patron	Bronze Patron	Iron Patron
$3,250	$3,775	$4,300	$5,875	n/a

Contact for Inquiries

Russell Houston
Associate Executive Director, Transportation Research Board (TRB)
RHouston@nas.edu | (202) 334-3252