EXHIBITOR FAQS
 

AGE RESTRICTIONS

Are there any age restrictions to get into the exhibit hall?
 
For safety and liability reasons, ASCO does not permit any children 18 years of age or younger in the Exhibit Hall during move in or move out. During exhibit hours, children must be supervised at all times. We require that all children are registered and wear a badge or wristband in case the child gets separated from their guardians. Anyone who brings their child should take them to ASCO Headquarters (N427bc) to register them once onsite at the Meeting.
 

ANCILLARY EVENTS

What constitutes an ancillary event?
 
An ancillary event is any function held adjunct to an ASCO-sponsored or cosponsored symposia or meetings by an organization other than ASCO or the other meeting cosponsors. All ancillary events must receive ASCO authorization. Once your Ancillary Event Request is approved, you will work with the hotel regarding cost. Please refer to the Ancillary Event Guidelines for further information.
 

ATTENDEE LIST

How can I obtain a pre-show attendee list?
 
The mailing list can be rented through INFOCUS Marketing. 
 

BADGES (exhibitors)

How many badges are included in our registration?
 
Please refer to the Exhibit Space Package.
 

COSTS

What other costs can I expect in addition to my booth space:
 
Required: Booth Carpet
 
Most exhibitors will incur/need:
Material handling
Shipping charges
Booth furnishings (i.e. draped tables, chairs, etc)
Electric/Phone/Internet connection/Wi-Fi
 
If applicable:
 
Airfare
Hotel
Meals
 

DEADLINES

What deadlines do I need to keep in mind as an exhibitor?
 
Please refer to the Deadline Checklist for further information.
 

DEMOGRAPHICS

What is the demographic breakdown of attendees?
 
The 2023 Attendee Demographics are available for your review.
 

EXHIBITOR SERVICE MANUAL

When will I receive my Exhibitor Service Manual?
 
The Exhibitor Service Manual is now available.
 

EXHIBITS SCHEDULE

What are this year's move-in, move-out, and exhibit hours?
 
Move in and move out schedules may be found in the Exhibits Schedule.
 
Exhibits Open* (subject to change)
Saturday, June 1       9:00 AM - 5:00 PM
Sunday, June 2         9:00 AM - 5:00 PM
Monday, June 3        9:00 AM - 5:00 PM
 

GIVEAWAYS

My giveaway was approved at a previous ASCO meeting; do I need to submit it for approval again?
 
Yes. All giveaways must be submitted for approval for each ASCO meeting, regardless of prior approval.
 
View the Giveaways page for more information.
 

HOTEL RESERVATIONS

How can I make hotel reservations? What are the cut-off dates and what are the room rates?
 
Exhibitor Hotel Reservation information is available for your review.    
 

LEAD RETRIEVAL

What is “lead retrieval”? How do I order for my booth?
 
Lead retrieval technology allows you to track attendees that enter your booth. If you have questions or would like to order lead retrieval, please visit CAPTURE! or contact 703-995-1880.
 

REGISTRATION

How can I register our booth personnel?
 
Exhibitor registration is available through the Exhibitor Resource Center. Additional information is included on the Registration Information page.
 

SESSION ACCESS

Will my exhibitor badge allow me access to sessions?  If not, how do I get access?
 
Exhibitor Badges do not give exhibitors access to Meeting sessions. Exhibitor Badges allow exhibitors entrance into the Exhibit Hall, Opening Session, Plenary Session and Posters. Exhibitors wishing to attend sessions must purchase an Exhibitor Attendee Badge. An Exhibitor Attendee Badge allows the same access to the Hall as Exhibitor Badges, but also includes access to sessions. 
 

SHIPPING INFORMATION

How do I ship to the Meeting?
 
Please refer to the Shipping Information page for further details.
 

WI-FI

Will there be wireless internet access?
 
Complimentary Wi-Fi is not available on the exhibit floor. Exhibitors can purchase VIP Wireless Service from McCormick Place to gain access to Wi-Fi on the exhibit floor. Please see the Internet order form for more information. Meeting attendees may access wireless internet throughout McCormick Place, including all common hallways, food courts, and meeting rooms.

 
Please direct any questions to:
Eileen McGill, CEM
ASCO Exhibit Operations Management
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA  22030
703-679-3969