Prohibited Activities and Items
 

Group activities of any kind, including live delivery of didactic lectures and presentations, are prohibited in the Exhibit Hall, except to the extent permissible under ASCO® guidelines on posters in exhibit booths or as specified by ASCO for theaters, pavilions, or other areas designated by ASCO. Exhibitors may provide company and/or product information to attendees on a one-to-one basis.
 
Exhibitors may offer written and online materials through which attendees can obtain CME credit. In offering these materials exhibitors must comply with the other prohibitions in this section, including the prohibitions on group activities, didactic lectures, and theater style seating. Exhibitors may not suggest that ASCO serves as the CME provider or is involved in or endorses the CME materials in any way.
 
  • Exhibitors may display electronic posters/abstracts in booths in the Exhibit Hall in addition to providing abstract reprints.
  • Marketing or Advertising must be limited to information about the activity/presentation held in the exhibitor’s booth. It cannot include marketing of the session or poster session held by ASCO.
  • Exhibitors may display up to 4 different presentations (general poster, poster discussion, or oral abstract) per day for a total of 12 different presentations over the three-day period, either on a single screen or multiple screens.
  • Presentations may be displayed on screens as often as desired.
  • Plenary presentations/materials may not be displayed at any time.
  • Expert presenters may discuss a presentation for a maximum of one hour per day per presentation. Company representatives may discuss a presentation as often as desired.
  • Presenters or company representatives may speak with individuals or to a group that gathers.
  • Presentation display areas may not include seating for attendees.
  • Companies are required to secure proper author permissions for all presentations.
  • Companies are required to follow ASCO’s Abstract Policies, Embargoes & Exceptions.
  • For information about using 2024 Annual Meeting Videos and Slides content in your booth, contact licensing@asco.org.
Quizzes, contests, games, drawings, and raffles are not permitted unless approved by ASCO in advance. Quizzes, contests, games, drawings, and raffles should be designed for participation by individual attendees and must comply with applicable laws and regulations. Quizzes, contests, games, drawings, and raffles must be submitted for approval as a Booth Activity by Wednesday, April 24 through the Exhibitor Resource Center, and will be approved on a case by case basis. ASCO will not approve quizzes, contests, games, drawings, or raffles with distracting features, including flashing colors and sound effects or leaderboards. Exhibitors are responsible for complying with applicable laws, regulations, guidance, and requirements, including of the meeting venue, with respect to quizzes, contests, games, drawings, and raffles.
 
ASCO may also, on a limited basis, grant individual exhibitors’ permission to have drawings or raffles for prizes. Any drawing or raffle must be conducted in compliance with applicable laws and regulations, and prizes must be consistent with the requirements for giveaways set forth in Section 4.5 of the Policy for Exhibitors and Other Organizations at ASCO Meetings.
 
The following are prohibited in the Exhibit Hall:
  • Group activities of any kind, including live delivery of didactic lectures and presentations, except to the extent permissible under ASCO guidelines on posters in exhibit booths or as specified by ASCO for theaters, pavilions, or other areas designated by ASCO. Exhibitors may provide company and/or product information to attendees on a one-to-one basis within their booth
  • Marketing or advertising that includes the date, time, location of, or a link to a session or poster session held by ASCO as part of the official meeting program
  • Plenary presentations/materials displayed at any time
  • Presentation display areas that include seating for attendees
  • Linking to ASCO presentations that are designated for CE credit within an online exhibits site
  • Microphones or excessive amplification devices which may result in the disturbance of other exhibitors
  • Theater style seating (except to the extent designated by ASCO in theaters, pavilions, or other limited areas)
  • Lighter than air objects
  • Flashing lights
  • Drones
  • Performing live music during the published Exhibit Hall Hours
  • Distribution of coupons or vouchers for meals, entertainment, and personal services to meeting attendees
  • Distribution of alcoholic beverages in exhibit booths and in exhibitor meeting rooms is prohibited, unless advance written approval is provided by ASCO in advance and any such distribution must be done in accordance with Section 4.3(P) of the Policies for Exhibitors and Other Organizations at ASCO Meetings.
  • Demonstration, promotion, or sale of the products of any non-exhibiting companies
  • Affixing the names or logos of any ASCO Entities and any related products and services to, incorporating them in, or otherwise making them part of any exhibitor-distributed materials without advance approval. For more information about the use of ASCO names and trademarks see Section 8.1I of the Policy for Exhibitors and Other Organizations at ASCO Meetings.
  • Unauthorized reproduction of, distribution of, or linking to ASCO abstracts
  • Magicians, jugglers, motivational speakers, sleight of hand artists, illusionists, or caricature artists
  • Multi-level island booths
  • Soliciting attendees or exhibitors in the aisle(s) outside booth space, in booths other than their own, in any online open forums or interactive chat session that are a part of the online ASCO meeting, or elsewhere in the meeting venue.

Questions? 
Please contact Eileen McGill, ASCO Exhibit Operations Management at eileen.mcgill@spargoinc.com or 703-679-3969.