Deadline Checklist
 

PAST DUE
	Final payment due. Must be received on time to receive payment priority points.
MARCH
March 14	Deadline to submit your information to be included in the printed Exhibitor Directory
APRIL
April 4	Exhibitor Hotel Reservations must be entered and paid in full (non-paid rooms are released)
April 21	Freeman Advance Freight Warehouse Opens
April 23	$ Early Registration Discount Deadline at 11:59 PM (ET) Exhibitor Form Submission Deadline --online through the Exhibitor Resource Center: * Giveaway Approval Form  * Booth Activity Approval Form Booth Rendering - (booths 400 sq. ft. or larger) Use of ASCO/Conquer Cancer, The ASCO Foundation Name Approval Form Fundraising Approval Form Photography and Video/Audio Recording Approval Form Notification of Intent to Use an EAC/Non-Official Contractor Form Certificate of Liability Insurance for EAC/Non-Official Contractor *Onsite Contact Form
April 29	$  Advance Order Discount Rate Deadline for Freeman (electrical and furnishings)   Request for Early Freight Move-In Form Due to Freeman   $  Freeman Event Technology Discount Deadline   $  Catering Order Discount Deadline at 12:00 PM (CT)   $  Booth Security Order Discount Deadline   $  Internet/Telephone Discount Deadline for McCormick Place   $  Lead Retrieval Discount Deadline   Boarding Space/Transportation Requests through Kushner & Associates Due  Universal Computers Rental Form Due
MAY
May 16	Last Day for Advance Shipments received at the Freeman Warehouse without surcharge
May 17	Onsite Registration Fees in effect
May 21	Ancillary Event Request Deadline at 5:00 PM (ET)
May 22	Abstracts released on ASCO.org
May 24	Lighting, Truss and Hanging Sign Rigging begins at 8:00 AM (CT) based on assignment from Freeman
May 27	Targeted Freight Move-In Begins - Please refer to Targeted Freight Move-In Schedule for more information
May 28	Exhibitor Registration opens at McCormick Place at 12:00 PM (CT)
May 30	Aisles Cleared of Crates and Equipment by 10:00 AM (CT) Exhibit Installation Complete by 4:30 PM (CT)

* Required

 $ Complete by the deadline and save money