EXHIBITOR SERVICE MANUAL

Exhibitor Essentials

• Welcome
• A Day in the Life of the Anesthesiologist
• Ancillary/Affiliate Meeting Space Requests - (Submission Deadline - Friday, August 16)
• ASA My Meeting App
• Contact Information
• Customer Invite Program
• Deadline Checklist
• Drawings/Raffles/Giveaways
• Exhibit Hall Schedule
• Exhibit Space Package
• Exhibitor Appointed Contractor
  • Exhibitor Appointed Contractor Form and Insurance to be submitted through the Exhibitor Portal
• Exhibitor Newsletter Archive 
• Exhibitor Webinar Schedule
• Food/Hospitality in Your Booth
• Labor/Union Regulations
• Official Contractors
• Parking Information - Orange County Convention Center (West Concourse)
  • Directions
  • Parking
• Run For the Warriors 5k
• VIP Guest Invites

Exhibitor Policies

• ANESTHESIOLOGY 2019 Exhibitor Rules and Regulations
• ANESTHESIOLOGY 2019 Language Usage 
• Labor/Union Regulations
• Orange County Convention Center Guidelines
  • Exhibitor Conditions
  • Fire Marshal Regulations
  • Guidelines for Covered Exhibits
    • Definition of a "Covered Exhibit" - To place something over or upon an exhibit or portion of an exhibit (e.g., roof, ceiling, tenting, lattice,  fabric, plastic) to cover the ground level and/or support decorative structures. 
    • Please note - Multi Level exhibits are not permitted for this meeting 

Exhibitor Portal

The Exhibitor Portal allows you single sign-on access to the following items:

• Exhibitor Listing Information - (Deadline - Friday, August 16)  
  NOTE:  The exhibitor directory has gone to print.  You may update your company information for the online exhibitor directory and mobile app.
  • Upgrade to a Premium Listing to increase your exposure and help drive traffic to your booth. Exhibitors who upgrade will take advantage of longer descriptions, logos, press releases and product photos. Contact us to secure yours today.
• In Booth Presentation Submission Form - (Deadline - Friday, August 16)
• Freeman Online Ordering - (Advance Price Deadline - Wednesday, September 25)
• Required Forms:  (Deadline - Friday, September 6)
  • Booth Activity Request Form
  • Drawing/Raffle/Giveaway Form
  • Exhibitor Appointed Contractor/Notification of Intent to Use an EAC/Nonofficial Contractor
  • Exhibitor Insurance
  • Food and Beverage Distribution Request Form
  • Freeform Booth Approval Form (Island booths 400 sq. ft. and larger)
  • Onsite Contact

Your company password is required to access the Exhibitor Portal.  Passwords were emailed to the exhbit contact.  For password assistance, please contact Stephanie Houck.

Advertising, Marketing and Support Opportunities

• Advertising Opportunities
• Annual Meeting Supporter
• Corporate Supporter Program
• Grand Opening Reception
• Industry Supporter
• Pre and Post Meeting Registration List
• Premium Exhibitor Listing
• VIP Guest Invites

Housing, Registration and Ancillary Meeting Space Information

• Ancillary/Affiliate Meeting Space Program - (Submission Deadline - Friday, August 16)
  • Ancillary Event Space Application - Exhibitors
• Exhibitor Housing
  • Hotel Shuttle Schedule
• Exhibitor Registration

Service Order Forms

• General Service Contactor - Freeman (Advance Price Deadline - Wednesday, September 25)
  • Freeman Online Ordering
  • Freeman Printable Forms
  • Freeman Quick Facts
  • Freeman Transportation
  • Labor/Union Regulations
  • Cleaning/Porter Service
  • Shipping Information and Labels
• Orange County Convention Center - (Incentive Price Deadline - Wednesday, September 25) 
  • OCCC provides the following services:
    • Electrical
    • Rigging and Sign Hangiing
    • Aerial Lighting
    • Cable TV
    • Gases
    • Plumbing
      • Online Ordering
      • Printable Forms
• Audio Visual Equipment - PSAV - (Incentive Pricing Deadline - Monday, October 7)
• Catering/Hospitality - CENTERPLATE  - (Order Deadline - Wednesday, September 25)
  • Exhibitor Catering Menu
  • Order Form
• Cleaning/Porter Service - (See General Service Contractor - FREEMAN)
• Exhibitor Liability Insurance - RAINPROTECTION
• Floral Services - TLC NATIONAL CONVENTION PLANT SERVICES
• Lead Management Services - EXPERIENT - (Early Bird Pricing Deadline - Wednesday, August 21)
• Internet/Telephone Service - SMART CITY - (Incentive Price Deadline - Wednesday, September 25) 
  • Online Ordering
  • Internet Form
  • Telephone Form
• Photography Services - KASIA VETTER PHOTOGRAPHY 
• Security Services - UNITED SECURITY
• Shipping/Freight Carrier - (See General Service Contractor - FREEMAN)
• Shipping Information and Labels - (See General Service Contractor - FREEMAN)
• Staffing Services - IMAGE MODEL TALENT AGENCY

Please direct any questions to:
Stephanie Houck, CEM
ASA Exposition Management - Exhibit Operations
SPARGO, Inc.
11208 Waples Mill Road
Suite 112
Fairfax, VA  22030
Phone:  (703) 679-3972
stephanie.houck@spargoinc.com