EXHIBITOR SERVICE MANUAL

Exhibitor Essentials

• Welcome
• ASCO® Advantage:  Exciting Training Opportunity for Corporate Teams and Others
• ASCO Bistro
• Automobile and Small Utility Vehicle Information
• Badge Information (badge types and colors)
• Chicago Information
• Contact Information
• Deadline Checklist
• Exhibit Space Package
• Exhibitor Appointed Contractor/Nonofficial Contractor
  • Exhibitor Appointed Contractor Form and Insurance is submitted through the Exhibitor Resource Center
  • McCormick Place BEEP "Building Entry Exit Procedure" Guidelines 
  • McCormick Place BEEP  Building Access Information
• Exhibitor Newsletters
• Exhibitor Webinars- On Demand
• Exhibits Schedule
• Food/Hospitality in Your Exhibit Booth
• Frequently Asked Questions
• General Information
• Giveaways
• Labor Jurisdictions
• Lighting Schedule
• Official Contractors
• Parking Information (McCormick Place) 
• Travel Information (Air Travel, Rental Cars and Ground Transportation)

Exhibitor Policies

• A​bstracts/Posters in Your Exhibit Booth please refer to pages 11-12
• Corporate and Institutional Public Relations Policies 
• Exhibitor Bill of Rights (McCormick Place)
• Facility Regulations (McCormick Place) Please refer to pages 19-20
• Fire Regulations (McCormick Place) Please refer to pages 21-25
• Guidelines on Prioritizing the Selection of Exhibitor Space, Hotel Accommodations, and Ancillary Space for the 2020 ASCO Annual Meeting
• Industry Expert Theater Guidelines
• News Media Policies
• No Soliciting
• Policies for Exhibitors and Other Organizations at ASCO Meetings
• Prohibition Upon Sales
• Use of the ASCO/Conquer Cancer®, The ASCO Foundation Name

Exhibitor Resource Center

The Exhibitor Resource Center allows you single sign on access to the following items:

• Exhibitor Directory - Deadline for inclusion in print is Friday, March 22
  NOTE:  The exhibitor directory has gone to print.  You may update your company information for the online exhibitor directory.
  Take advantage of the opportunity to increase your visibility among over 500 exhibitors by upgrading to a premium listing in the 2019 ASCO Annual Meeting Exhibitor Directory.
• Required Forms due by Wednesday, April 24:
  • Booth Activity Request Form
  • Booth Rendering (required for island booths 400 sq. ft. or larger)
  • Exhibitor-Appointed Contractor (EAC) Notification
    • McCormick Place B.E.E.P. "Building Entry Exit Procedure" Guidelines - coming soon
    • McCormick Place B.E.E.P.  Building Access Information
  • Fundraising Approval Form
  • Onsite Contact
  • Photography and Video/Audio Recording Approval Form
  • Request for Approval of Giveaways
  • Use of ASCO/Conquer Cancer®, The ASCO Foundation Name Approval Form
• Exhibitor Registration - Early Registration Deadline is Wednesday, April 24
• Freeman Online Ordering - Advance Price Deadline - Friday, May 3

Your company password is required to access the Exhibitor Resource Center.  Passwords were emailed to the booth contact.  For password assistance please contact Eileen McGill.

Advertising, Marketing and Support Opportunities

• Advertising Opportunities
• Attendee Mailing List
• Exhibitor Marketing Toolkit
• Member Mailing List
• Premium Exhibitor Directory Listing
• Support Opportunities

 
Hotel, Registration and Ancillary Meetings

• Ancillary Event Guidelines
• Ancillary Event Information
• Ancillary Event Request Submission
• Hotel Shuttle Schedule 
• Hotel Information
• Registration (Exhibitor Badges)

 
Service Order Forms

• General Service Contractor - FREEMAN (Advance Price Deadline - Friday, May 3)
  • Freeman Online Ordering
    • For assistance with placing orders, please contact the Freeman Service Desk at 773-473-8194
  • Freeman Printable Forms
  • Labor Jurisdictions
  • Porter Service
    • Porter service is required by all exhibiting organizations who are providing food and beverage/hospitality within their exhibit.  If porter service has not been ordered by 2:00 PM Central Time on the Friday, May 31, ASCO will arrange for the porter service through the general services contractor at the exhibitor’s expense.
  • Quick Facts
  • Request for Early Freight Move-In
  • Shipping Information and Labels
  • Targeted Freight Move In Schedule
• Audio Visual Equipment/Event Technology - FREEMAN AV
• Catering/Hospitality - SAVOR...CHICAGO - Exclusive Provider
  • Exhibit Booth Catering/Hospitality Menu
  • Exhibitor Meeting Room Catering Menu - Hall E Only
    • This menu is for organizations who have contracted for exhibitor meeting rooms in Hall E only
• Computer/iPad/Monitor/Office Equipment Rentals - UNIVERSAL COMPUTER RENTALS
• Electrical Service (See General Service Contractor - FREEMAN) - Exclusive Provider
  • Electrical Service Order Information
  • ​Request to Back Out Overhead Lights/Shroud
• Floral Services - TLC CONVENTION PLANT SERVICES
• Internet/Cable TV/Telecommunications - McCORMICK PLACE - Exclusive Provider
  Complimentary Wi-Fi is available in the Oncology Professionals Hall during official move in and move out days only.  Complimentary Wi-FI is not  available in the Oncology Professionals Hall on the days which exhibits are open. 
  • Online Ordering
  • Order Form and Information
• Lead Retrieval Services - DIRECTLEAD
• Photography and Video Services - MEDMEETINGIMAGES
• Security Services - RA CONSULTING
• Shipping/Official Carriers:
  • Ground (FREEMAN TRANSPORTATION)
  • Air and International - ADCOM WORLDWIDE DCA - *also provides ground shipping services
• Transportation/Request for Boarding Area - KUSHNER & ASSOCIATES

Please direct any questions to:
Stephanie Houck, CEM or Eileen McGill, CEM
ASCO Exhibit Operations Management
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA  22030
800-564-4220 (within the U.S.) or 703-631-6200
ascoexhibits@spargoinc.com