EXHIBITOR SERVICE MANUAL

Exhibitor Essentials

• Welcome
• ASA My Meeting App
• Connect For A Cause
• Connection Center/Exhibit Hall Schedule
• Contact Information
• Deadline Checklist
• Drawings/Raffles/Giveaways
• Exhibit Space Package
• Exhibitor Appointed Contractor
  • Exhibitor Appointed Contractor Form and Insurance is submitted through the Exhibitor Resource Center
• Exhibitor Invites Program - NEW FOR 2018!
• Exhibitor Webinar Schedule 
• Food/Hospitality in Your Booth
• Labor/Union Regulations
• Official Contractors
• Parking Information - Moscone Center​
  • Directions
  • Parking 
• Travel Services

Exhibitor Policies

• ANESTHESIOLOGY 2018 Language Usage Guidelines
• ASA Exhibitor Rules and Regulations
• Labor/Union Regulations

Exhibitor Resource Center

The Exhibitor Resource Center allows you single sign-on access to the following items:

• Exhibitor Listing Information - (Deadline - Wednesday, August 1)  NOTE:  The Exhibits Guide has gone to print.  You may update your company information for the online listing and mobile app.
   
• In Booth Presentation Submission Form Information -  (Deadline - Wednesday, August 29)
   
• Freeman Online Ordering - (Advance Price Deadline - Wednesday, September 19)
  ​
• Required Forms:  (Deadline Friday, September 7)​
  • Booth Activity Request Form 
  • Drawing/Raffle/Giveaway Form
  • Exhibitor Appointed Contractor/Notification of Intent to Use an EAC/Nonofficial Contractor 
  • Exhibitor Insurance
  • Food and Beverage Distribution Request Form 
  • Freeform Booth Approval Form 
  • Onsite Contact 

Your company password is required to access the Exhibitor Resource Center.  Passwords were emailed to the exhibit contact.  For password assistance, please contact Stephanie Houck.  

Advertising, Marketing and Support Opportunities

• Advertising Opportunities
• Annual Meeting Support
• Corporate Supporter Program
• Exhibitor Invites Program - NEW FOR 2018!
• Grand Opening Reception
• Industry Supporter
• Pre and Post Meeting Registation List
• Premium Exhibitor Listings

Housing, Registration and Ancillary Meeting Space Information

• Ancillary/Affiliate Meeting Space Program
  • Ancillary Event Space Application - Exhibitors
• Exhibitor Housing
  • Hotel Shuttle Schedule
• Exhibitor Registration
   

Service Order Forms

• General Service Contractor - FREEMAN (Advance Price Deadline - Wednesday, September 19)
  • Freeman Online Ordering  
  • Freeman Printable Forms
  • Freeman Quick Facts
  • Freeman Transportation
  • Labor/Union Regulations
  • Cleaning/Porter Service
  • Material Handling
  • Shipping Information and Labels
• Moscone Center (Advance Price Deadline - Wednesday, September 19)
  • ​Internet Services - NOTE:  Complimentary Wi-Fi will not be provided in the Connection Center/Exhibit Hall.  
    • Online Ordering
    • Print/Fax Form
• Audio Visual Equipment - (PSAV) 
• Catering/Hospitality - (SAVOR...SAN FRANCISCO) Exclusive (Order Deadline - Wednesday, September 19)
• Cleaning/Porter Service - (See General Service Contractor - FREEMAN)
• Exhibitor Liability Insurance - Rainprotection
• Floral Service - (TLC NATIONAL CONVENTION PLANT SERVICES)
• Lead Management Services - (Early Bird Pricing Deadline - Wednesday, August 15)
• Photography Services -  Kasia Vetter Photography
• Security Services - Lincoln Security Services
• Shipping/Freight Carrier - (See General Service Contractor - FREEMAN)
• Shipping Information and Labels - (See General Service Contractor - FREEMAN)
• Staffing Services - IMAGE MODEL TALENT AGENCY

Please direct any questions to:
Stephanie Houck,CEM
ASA Exposition Management - Exhibit Operations
SPARGO,Inc.
11208 Waples Mill Road
Suite 112
Fairfax, VA  22030
Phone:  800-564-4220 or +1-703-679-3972
stephanie.houck@spargoinc.com