EXHIBITOR SERVICE MANUAL

Exhibitor Essentials

• Checklist
• Contact Information
• Display Restrictions
• Exhibitor Appointed Contractor / Nonofficial Contractor 
  • Exhibitor Appointed Contractor Form and Insurance is submitted through the Exhibitor Resource Center.
• Exhibitor Marketing Toolkit
• Exhibiting Tips
• Filming Restrictions
• Food and Beverage
• Giveaways
• Health and Safety Information
• Items Included in Exhibit Package
• Move In/Move Out and Exhibits Schedule
• Planning Tips
• Program
• Security and Safety
• Shipping Information - Inbound
  • Shipping Labels - Advance Warehouse
  • Shipping Labels - Show SIte
• Shipping Information - Outbound

Exhibitor Policies

• Policy for Exhibitors and Other Organizations at ASCO Meetings

Exhibitor Resource Center

The Exhibitor Resource Center allows you single sign on access to the following items:

Due Wednesday, November 26 at 11:59 PM (ET): ​  Deadline to be inluded in the printed Guide is November 14, 2025.

• Enhance your listing with a​ Featured Listing!

• Deadline to update your information for the printed directory
• Giveaway Approval Form (required- for no giveaways click "no")
• Onsite Contact Form
• Notification of Intent to Use an EAC Form

Due Wednesday, December 3, 2025 at 11:59 PM (ET):

• Hotel Reservations

• Exhibitor Registration (Opens Mid-October)

Your password is required to access the Exhibitor Resource Center.  Instructions for accessing the Exhibitor Resource Center can be found here. For password assistance please contact Darnella Bailey.

Advertising and Support Opportunities

• Advertising and Attendee Mailing List
• Exhibitor Marketing Toolkit
• Exhibitor Only Opportunities
• Featured Exhibitor Listing
• Support Opportunities

Hotel Reservations and Registration

• Hotel Reservations
• Registration (Badges) (Opens mid-October)

Service Order Forms

• General Service Contractor - (Freeman)
  • Audio Visual
  • Electric
  • Labor
  • Material Handling
  • Summary / Payment
• Internet Service - (MOSCONE CENTER) - Please note: Complimentary Wi-Fi will be provided in the Posters, Exhibits and Food Room. The provided Wi-Fi is intended for personal use.  Devices requiring mission critical Internet service should be connected through a hard-wired Internet drop. Exhibitors are responsible for ordering and paying for all hard-wired Internet connections.
• Lead Retrieval Services (CAPTURE!)

Please direct any questions to:
Darnella Bailey
Associate Exhibition Manager
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA  22030
Phone:  703-995-3883
Email: giexhibits@spargoinc.com