Exhibitor Service Manual

Exhibitor Essentials

• Checklist
• Contact Information
• Display Restrictions
• Exhibitor Appointed Contractor / Nonofficial Contractor 
  • Exhibitor Appointed Contractor Form and Insurance is submitted through the Exhibitor Resource Center. 
• Exhibiting Tips
• Exhibitor Toolkit
• Exhibitor Webinar
• Filming Restrictions
• Giveaways
• Health and Safety Information - Proof of vaccination for all ASCO attendees, exhibitors, vendors, and contractors is required; ASCO will notify those registered prior to the Symposium of the accepted method(s) of vaccination validation.
• Items Included in Space Charge
• Move In/Move Out and Exhibits Schedule
• Planning Tips
• Program
• Security and Safety
• Shipping Information - Inbound
  • Shipping Labels
• Shipping Information - Outbound

Exhibitor Policies

• Policies for Exhibitor and Other Organizations at ASCO Meetings

Exhibitor Resource Center

The Exhibitor Resource Center allows you single sign on access to the following items:

Due Monday, November 15 at 11:59 PM (ET)​

• Printed Exhibitor Directory Information - The directory has gone to print. You can still update your online listing.  
  • Enhance your listing with a Premium Upgrade!

• Giveaway Approval Form (required- for no giveaways click "no")
• Onsite Contact Form
• Notification of Intent to Use an EAC Form

Due Wednesday, December 15:

• Exhibitor Registration
• Hotel Reservations

Your company password is required to access the Exhibitor Resource Center. Passwords were emailed to the booth contact.  For password assistance please contact Eileen McGill.

Advertising and Support Opportunities

• Attendee Mailing List
• Exhibitor Directory Upgrade Opportunity
• Support Opportunities

Hotel Reservations and Registration

• Hotel Reservations
• Registration (Badges)

Service Order Forms

• Audio Visual Equipment (FREEMAN EVENT TECHNOLOGIES)
• General Service Contractor (FREEMAN)
  • Electric
  • Exhibit Transportation
  • Labor
  • Material Handling Form
  • Summary / Payment Form
• Internet Service (MOSCONE CENTER) - Please note: Complimentary Wi-Fi will be provided in the Posters, Exhibits and Food Service room. The provided Wi-Fi is intended for personal use.  Devices requiring mission critical Internet service should be connected through a hard-wired Internet drop. Exhibitors are responsible for ordering and paying for all hard-wired Internet connections.
• Lead Retrieval Services - CAPTURE!

Please direct any questions to:
Eileen McGill, CEM 
Senior Exhibit Operations Manager
SPARGO, Inc.
11208 Waples Mill Road - Suite 112
Fairfax, VA  22030
Phone:  800-564-4220 or +1-703-631-6200
Email: giexhibits@spargoinc.com